Finance and Administration Assistant to Regional Programs
Location: Kigali, Rwanda
Reports To: Regional Grants Manager (East Africa, Madagascar & WIO region)
Start date: April 2022
Duration: Full time position
The Wildlife Conservation Society (WCS) Central Africa and Gulf of Guinea Regional Program and East Africa, Madagascar and Western Indian Ocean (EAMWIO) Regional Program are seeking a motivated and organized Finance and Administration Officer to support both regional programs. WCS recently formally established its regional hub in Kigali, Rwanda which hosts a growing team of technical specialists and regional management to support our country programs and field offices.
General Position Summary
The Finance and Administrative Officer will be responsible for the accounting and administrative support for the WCS regional offices in Kigali.
Responsibilities
Financial Management
- Daily accounting in the accounting software (SAP) of regional transactions ensuring proper financial documentation in accordance with WCS policies and generally accepted accounting principles
- Monitor travel advance account for regional employees ensuring all advances are closed and properly documented in accordance with WCS policy
- Prepare invoices and payments
- Prepare the monthly fund request for submission to the Regional Controller and NY Headquarters
- File financial documents in accordance with WCS record retention policy
- Prepare financial reports as required by the Rwanda government
- File and pay monthly social security and tax withholding payments for staff on national contracts
- Process and pay invoices on time including but not limited to office rent, utilities, and local vendors
- Coordinate and supervise local audits relating to accounting, tax, and labor matters
Administration and Human Resources
- Oversee preparation of national staff contracts, ensuring medical benefits, vacation and work schedules are established in accordance with country program guidelines and following the national labor laws.
- Oversee expatriate administration to include timely renewal and monitoring of work permits and visas, and other in-country administration in coordination with the Africa Human Resources Director
- Support the organization of internal and external events (meetings, presentations, etc.), preparing invitations, ordering from the caterer, organizing accommodations and transportation
- Organization flight reservations, visa applications and other travel documents as necessary for regional staff travel
- Maintain personnel files for regional staff, consultants working from the Kigali office
- Assist in scheduling meetings within Kigali for regional staff
- Assist in preparing import documents for equipment and vehicle purchases.
Requirements
- Bachelor degree in Business Administration, accounting major preferred. MBA, CPA or other equivalent certification a plus.
- English language fluency required.
- At least three years of experience in accounting for an international non-profit organization.
- Excellent organizational skills and ability to work independently.
- Good communication skills, both written and verbal, as well as strong interpersonal skills.
- Ability to work effectively in a multi-cultural team with professionalism and self-initiative
- Knowledge of SAP accounting software or similar
Application process
If you meet the above qualifications, skills and experience, you should apply by emailing your cover letter and CV together with samples of recent communication products or materials of most relevance to this opportunity, and the names and contact information of three references to: AfricaApplications@wcs.org. Please include “Regional Finance & Admin” in the subject line of your email. Only short-listed candidates will be contacted for interviews.
Application Deadline: March 15, 2022
