Finance & Administration officer at Norwegian People’s Aid (NPA):Deadline: 24 Nov 2020

JOB VACANCY  

DEADLINE FOR APPLICATIONS                                 24^th November 2020

DUTY STATION                                                                 Kigali, Rwanda

LENGTH OF CONTRACT                                                Open ended

START DATE                                                                      January 2021

ANNOUNCEMENT DATE                                                3^rd November 2020

POST TITLE:       Finance & Administration officer

Norwegian People’s Aid (NPA) is an international NGO, founded in Norway as the labour movement’s humanitarian solidarity organisation. NPA’s goal is centered on human worth and equal rights for all and strives globally to promote the values of solidarity, unity, equality, human rights and democracy.

Norwegian People’s Aid in Rwanda supports civil society organisations and citizens to participate in and impact the formulation and implementation of national and local policymaking, planning and governance.  While strengthening their own internal management systems including financial, monitoring systems and their advocacy and research capacities, NPA civil society partners support citizens to raise and express their opinions and interests with decision-makers, to seek accountability and to advocate that local government planning and decision making is influenced by those citizen concerns. The same partners also support citizens access to justice and reporting of corruption.  Civil society partners work at the national level too to use research, media engagement and advocacy to influence debates and generate dialogue between citizens, CSOs and decision-makers.

 Vacancy

NPA is currently seeking a Finance and Administration officer. The finance and administration will be 80% working with Finance unit and 20% with the administration.  The finance and administration officer works with finance and programme team to support NPA and partners to ensure compliance to NPA policies and procedures as well as donor finance procedures, regulations and guidelines. The finance officer will do periodic monitoring and review of partners reports and submit to Finance Manager for final review.

Summary of the Position:

 70% of Time on Partnership support

• Organise monitoring visits to partners prior to any disbursement and produce a recommendation to NPA’s management
• With the partners, focal persons organise a joint monitoring visit
• Serve as a liaison person with whom partners can contact to ask advice on financial and administrative matters and inquire any information related to compliance with the contract
• Meet with the partners to discuss the main findings of visits/reports and explain how to rectify any weaknesses identified.
• Organise a meeting with partners to discuss audit findings and plan for the next audit
• To assist the NPA Management in ensuring that views and management concerns expressed by partners are investigated and acted upon to improve overall performance and accountability of NPA and partner organizations.
• In collaboration with the FM and the programme, team conduct a financial assessment to know the level of changes in partners’ management system.
• Identify capacity building gaps and recommend training
• Documents internal control weaknesses and compliance and recommend appropriate ways to address these weaknesses
• Contribute to NPA organised review and evaluation as needed
• Review partners reports and/or generate consolidated financial reports for use by the Finance Manager for compliance with grant and donor requirements
• Analyse partners spending trends and provide feedback and analysis to the Programme Manager and Finance Manager

20% of Time on Accounting/Finance

• Assist the finance department in processing payments in accordance with NPA policies and procedures (specifically all payments that require cheques such as travel advances, advances for urgent payments etc…).
• Assist the finance department in the balance accounts to clean up and reconciliation.
• Support NPA programme audits and provides the required information for successful completion
• Participate in donors reporting and partners audit-related work;

10% of Time on Administration

• Assist Administration unit in the management of Petty cash. Under this role, you will be the cash box custodian.

This is a summary of the position.  More details are available in the full job description

How to apply