JOB DESCRIPTION
POSITION: Finance &Administration Manager (FAM)
PLACE OF EMPLOYMENT: Kigali, Rwanda
DIRECT SUPERVISOR: Managing Director
THREE STONES INTERNATIONAL RWANDA OVERVIEW
Three Stones was established in Rwanda in 2012 with the goal to support and build capacity of local organizations. Operating as an international consulting firm, we have conducted over 80assessments, evaluations, and social research assignments as well as more than 30 strategic and action plans for local and international organizations.
We are a research, management and development firm who capitalizes on years of experience to provide locally originated development solutions. Through a responsive bottom-up approach Three Stones values grassroots organizations and their commitment to affecting change at all societal levels, and the innovative spirit of our staff who provide creative solutions.
Three Stones International Rwanda is seeking a qualified accountant to join our growing team. Candidates holding the qualifications outlined below are encouraged to apply.
ROLE AND RESPONSIBILITIES:
General:
- Provide financial oversight for the organization and be responsible for the entire range of financial management, from daily operations to high-level management.
- Assist in the overall administrative functions to ensure efficient and consistent operations as the organization grows.
Financial Management:
- Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly and annual financial statements as needed by TSIR or donors.
- Coordinate and lead the annual audit process, liaise with external auditors and all the key internal staff to assess any changes needed.
- Oversee and lead annual budgeting and planning process in conjunction with the executive management; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team abreast of the organization’s financial status.
- Manage organizational cash flow and forecasting.
- Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
- Implement all necessary business policies and accounting practices and suggest improvement in overall policy and procedure manuals.
- Effectively communicate and present the critical financial matters to MD and/or the executive management
- Process in a timely manner all payments including payroll, invoices and taxes with compliance with deadlines and guidelines by TSIR/RRA/RSSB.
- Keep a proper filing of supporting docs with reference numbers
- Handle bookkeeping operations for TSIR using Quickbooks
- Organize spot check of petty cash handled by the administrative assistant
- Hold regular consultation with TSIR accounting and audit service providers
Human Resources and administration
- Working with Operations team, oversee compensation, recruitment, performance appraisals, and staff training and development activities.
- Ensure that recruiting processes are consistent and streamlined.
- Develop and implement staff development plan
- Provide assistance with procurement, logistics and inventory management.
- Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales.
- Keep staff file updated and secured as required by the HR procedure manual
- Carry out any other duties as may be required by MD or Executive Management
QUALIFICATION & EXPERTISE REQUIREMENTS:
- Must have at least Bachelor’s degree in Management, finance or accounting
- Having a CPA or ACC A would be an added advantage
- Must have at least 10 years of proven work experience in reputed companies or non-government organizations. Having experience both in NGOs and companies would be an added asset.
- Must have at least 4 years of proven work experience at a managerial level
- Proven experience managing USAID funded contracts/grants is required
- Proven IT skills (databases, MS Office, etc.) and experience with QuickBooks
- Proven experience with excel is a must (Pivot tables, advanced formulas)
- Knowledgeable in Cash Flow& forecast
- Good verbal and written communication skills in English and Kinyarwanda, other languages being an asset (French)
- Ability to work under pressure and tight deadlines
How to Apply
Interested applicants should submit a CV and a motivation letter (1page max) indicating why you are the best candidate for the position. These documents should be sent by email to:registration@threestonesinternational.com no later than December 15, 2021, at 5:00 pm. Only shortlisted candidates will be contacted for interviews.
