Factory Chief Clerk at Lipton Teas and Infusions Rwanda limited | Kigali : Deadline: 09-02-2024

Job Title:

Factory Chief Clerk

Purpose of Role 

Responsible for administrative operations in the Factory.

Qualifications

& Experience

Required 

• Bachelor’s degree in business information and technology, Business Administration, or their equivalent with minimum of 2 years’ experience
• Must have ability to pay attention to details in manufacturing with a bias for quality.
• Must have good communication and interpersonal skills.
• Must work with minimum supervision.
• Female Candidates are highly encouraged.

Accountabilities 

1.1 Quality and Planning 

1. Ensure proper upward/downward communication at all times.
2. Keep abreast with all new technology covering hygienic tea processing, consumer and customer focus, maintenance and energy usage and make proposals for implementation where appropriate.
3. Document innovative ideas from the office team for the business development.
4. Be conversant and train other office team on statutory requirement and company policies.
5. Responsible for quality weekly and monthly Returns
6. Responsible for any task or duty as may be assigned by the Factory Manager.
7. Responsible for daily green leaf intake and distributions.
8. Responsible for timely and accurate green leaf and made tea weekly and monthly returns and submission.
9. Responsible for daily SAGE MS data entries and maintain accuracy.
10. Responsible for tea dispatches documentation and accuracy.
    
    
    

1.2 SHE

1. Ensure uniform implementation of safety Framework Standard operating practices in the offices and in other relevant sections
2. Monitor and ensure that safety healthy and environment Key Performance Indicators (KPIs) are achieved and discussed with the team.
3. Responsible for any task or duty as may be assigned by the Factory Manager.
4. Responsible for timely and accurate monthly personnel numbers returns and submission.

1.3 ASSET USE AND CARE 

1. Lead implementation of all company policies in the office and unit and ensure employees comply and report any breaches of the policies to management immediately.
2. Ensure that all protective clothing and safety equipment is fully serviceable and properly used for the health and safety of all office employees.
3. Ensure that World Class Manufacturing and Rainforest Alliance standards are applied, and audit recommendations are implemented in the sections.
4. Ensure good industrial relations in the office by ensuring compliance to the COBP, and all relevant labour laws and in consultation with the management.
5. Carry out specific projects and tasks in the factory and the company as may be required by management.
6. Responsible for proper use and care of company assets in the factory.
7. Ensure proper care of factory assets in the offices through proper use and accountability as per the company policies and guidelines.
8. Ensure safety, security, and upkeep of assets in the offices.
9. Responsible for accounts comments preparations and update Factory Manager on areas of action.
10. Responsible for clearance accounts reconciliations and reversals.
11. Responsible for ensuring that all offices are well maintain, clean and neat at all times.
12. Responsible for offices stationeries, neat storage, proper arrangement, and timely orders.
13. Responsible for unit accountable documents and documentation of the same.
14. Responsible daily cash book entries and payments as may be instructed by the Factory Manager.
15. Responsible for submission of all production returns to finance, planning, and sales departments on a daily, Weekly and monthly basis.