ob Description
We are looking for SUPER responsible Executive Assistants for our executive team. They will provide personalized secretarial and administrative support in a well-organized, adaptive and timely manner. You will work on a one-to-one basis on a variety of assignments related to the executives’ life, work responsibilities and stakeholder related communications. You take care of all routine tasks and filter out communications to ensure executives are able to meet more strategic demands of our growing enterprise. If there is a meeting, you do the preparations, assist to the meeting and ensure proper follow-up is made so the meeting is both productive but also effective in driving results. In particular, we are looking for someone with great Human Resource management skills (or major interest and passion in the field) to assist the executives in these aspects in particular.
Key Result Areas
- Information Management Support: producing information by transcribing, researching, transmitting, system entries/inputs, analyzing, filing (both electronically and physically) and keeping it easily accessible and in usable formats.
- Relationship Management: sources and keeps warm relations with key contacts and stakeholders, undertaking the necessary to be intentional in relationships.
- Administrative Support: assists with administrative logistics and undertakes office management duties to make work easier and comfortable.
- Public Relationship Management: Direct First Impressions, public appearances and media releases.
- Time Management Support: maintain and assist with scheduling, conferences, travels. Assist with correspondences by initiating, analyzing information and drafting.
Detailed Responsibilities
- Act as the point of contact between the executive and internal/external persons.
- Screen and direct all communications (email, phone calls, mail).
- Handle requests and queries appropriately.
- Handle any routine communications/operations.
- Manage diary and schedule meetings and appointments
- Make travel arrangements
- Take minutes of meetings and follow up on key actions
- Source supplies and take care of errands on behalf of the executive
- Produce reports, presentations and briefs
- Devise and maintain filing systems.
- Take care of each and everything that can improve the executive’s productivity within a shorter time.
- Sources and keeps contacts necessary to make business easier
- Read a lot to keep up with trends that will make your opinion valuable and helpful to the executive.
Requirements
With this position you are expected to improve daily, take advantage of the access that the executive offers, and have an exit plan of two years: where hopefully you will leverage all the experience to reach bigger and better horizons, up to being able to take on key responsibilities of the executive within the company.
You should be passionate about making sure the executive shines through your work: basically, once you are the executive what will you need handled?
Other requirements:
- Excellent Ms Office Knowledge
- Outstanding time management skills
- Outstanding Organizational skills
- Familiar with regular e-office tools (calendars, email…)
- Excellent Verbal and Written Communication Skills in English, French, Kinyarwanda.
- Avid reading habit to keep track of trends and shifts
- This position is degree agnostic.
Key Team Requirements
Water Access Rwanda comprises of a team of accountable, passionate and driven employees. Any new employee should reflect these key character traits:
1. Accountability: Sees themselves as primary responsible party charged to deliver all necessary resources in achieving assigned or commonly desirable outcomes of the company.
2. Problem-Solving On Time: Ability to recognize, analyze, and solve problems that arise, keeping in mind the time it takes to identify a solution, and escalating to supervisors or wider team as needed.
3. Communication: Ability to effectively communicate, with emphasis on documentation and reporting of any happening for future reference and troubleshooting.
4. Continuous Learning and Embrace of Failure as a learning opportunity: passion for and investment into continuous learning and improvement for self and company, including preference of action over inaction.
Deadline: 31/10/2023
Benefits
This position will be awarded on either Apprentice level, Jr. Officer Level or Officer level, based on the candidates experience level.
Officer-level positions in Water Access Rwanda get:
- A Net Take Home Salary of RWF 301,791 after deduction of PAYE, NSSF, Medical (RAMA) and other statutory deductions.
- An Additional RWF 100,000/month Retention bonus accessible monthly after the end of probation but awarded with a cliff of 3 years.
- Possibility of bonus, communication cards and other staff support services.
Jr. Officer-level positions in Water Access Rwanda get:
- A Net Take Home Salary of RWF160,702 after deduction of PAYE, NSSF, Medical (RAMA) and other statutory deductions.
- An Additional RWF 40,000/month Retention bonus accessible monthly after the end of probation but awarded with a cliff of 3 years.
- Possibility of bonus, communication cards and other staff support services.
Apprentices receive a net of RWF 125k/month for a period not more than 6 months.
