Executive Assistant in CCA`s office at Rwanda Development Board (RDB) :Deadline: Jan 28, 2025

Job responsibilities

• Coordinate information flows, planning, work allocation and reporting in CCA’s Office; • Initiate, design and implement new systems and processes in the CCA’s office for effective flow of work • Proactively attend to all CCA’s administrative emails and where appropriate, provide communication advice to CCA for necessary action across different partners, departments, divisions and other offices; • Monitor progress and ensure timely delivery on projects and tasks of the CCA’s office across different partnerships and departments/ offices; • Review and quality control briefings and reports going to CCA; • Liaise with Departments under CCA to collect and analyze/classify information to report to CCA; • Communicate CCA’s decisions to Departments and Divisions under him/her; • Work closely with CCA on support issues that require specific follow-up. • Liaise with RDB stakeholders, upon request of the CCA, to ensure coherence, consistency and harmony; • Make recommendations to the CCA in addressing day to day gaps identified; • Draft correspondences /executive communication on behalf of the CCA in a professional manner; • Prepare written reports, meeting papers, position papers, and executive summaries as requested by the CCA; • Handle sensitive files with confidentiality. • Any other related assignment as may be directed to her/him by her/his superior

Key Competencies required Reliable understanding of the Rwandan and regional Investment climate; • Flexible with ability to work well with both internal and external clients. • Good presentation skills, and ability to communicate well with various audiences, including staff, management and external clients. • Analytical, problem-solving, leadership and critical thinking skills. • Self-starter with leadership skills in order to take charge in facilitating the office needs; • Sound computer skills, including proficiency in Microsoft Office products; • Strong command of written and spoken English; • Proficiency in French and Kinyarwanda is an added advantage;