POSITION: Executive assistant
TERM: Full Time
LOCATION: Company Head Office
REPORTING TO: CEO
THE ORGANIZATION
JALI GROUP is a holding but yet not-large organization that hold an accounting firm called JALI PARTNERS and a startup financial institution called JALI FINANCE.
The mission of JALI PARTNERS is to strengthen our clients’ finance departments by providing high-quality, innovative, and accountable services.
The mission of JALI FINANCE is to promote impactful consumptions through credit approach. And the by impactful consumptions we understand: environmental, job creating and made in Africa products.
THE OPPORTUNITY & RESPONSIBILITIES
JALI GROUP is looking for a highly skilled and experienced Executive Assistant who will assist the group CEO with administrative and communication related tasks. His/her responsibilities will be divided into those 2 core aim as follow:
1. Administrative assistance:
- Assisting the CEO in execution of his daily to-dos;
- Preparation of proposals for clients, partners, etc, in both word, Excel, PowerPoints, and emails;
- Preparation of contracts, MOUs, and other sort of binding engagements;
- Preparation of Letters, emails, and all other writings in English and Kinyarwanda;
- Maintaining company’s data room under Google Drive;
- Internet and field research;
- Scheduling meeting involving the CEO, take accurate meetings minutes, and supporting CEO office visitors;
- Support the CEO with basic HR assistance;
- Carrying other admin duties such as filing, typing, copying, binding, scanning, and field work, and any other admin work assigned by the CEO.
2. Communication support:
- Help the CEO in communication with investors
- Creating contents and stories for the companies’ websites;
- Maintaining the companies’ social media pages and ensure a consistence presence, updated content, and interactions with the companies’ social media community;
- Creating and maintaining the companies’ newsletter through emails, websites, and social media
- Regularly creating business and customer’s flyer’s and other marketing materials
- Implementing the company’s communication plan that will be created by the company with support of external partners such us USAID Nguriza Nshore.
CANDIDATE QUALIFICATIONS
Minimum qualifications include:
- A Bachelor’s Degree in relevant field;
- 3+ years’ Experience in working for and reporting to CEOs or top level executives as an executive/ administrative assistant or communication;
- Exceptional written and verbal communication skills in both English and Kinyarwanda. French is a plus;
- Demonstrated skills with organizing files, correspondence, and documents and ability to recommend and implement systems to enhance related procedure and policy;
- Demonstrated computer skills and experience with Microsoft or Google Suite like word, PowerPoint, Excel, and mobile applications needed to implement administrative and communication assignments;
- Ability to learn and recommend new technological skills and systems;
- Proven ability to accomplish projects and assignments with strict deadlines;
- Business acumen and teamwork player in problems solving and decision taking;
- Self-organized and quick learner with planning and time management skills
HOW TO APPLY
To apply, please send an email to ( info@jaligroup.rw ) with:
- CV
- Cover letter (that includes the salary requirement and available start date. Failure to include these will automatically disqualify the application)
Applications deadline is 15/01/2022 (or before if the position is filled)
