Events and Marketing coordinator at Happy Family Rwanda Organization (HFRO):

HAPPY FAMILY RWANDA ORGANIZATION (HFRO) is a local nongovernmental organization operating in Rwanda and registered in Rwanda Governance Board (RGB), its registration number is No 779/RGB/LP/11/2021, and working in the area of Health, Education and Economy transforming for youth particular Girls and adolescent mothers.

Happy Family Rwanda Organization (HFRO) is a compassionate NGO dedicated to creating positive change and making a lasting impact in communities worldwide. It believes in the power of collective action and the ability of individuals to transform lives through compassion, generosity, and empowerment.

Over the years HAPPY FAMILY RWANDA ORGANIZATION (HFRO) has affected the lives of community members especially Girls, adolescents, youth, women, and children positively through effective community mobilization, outreaches, Sanitation and hygiene, demand creation for health facilities services uptake for pregnant women and women of reproductive age especially the First-time Mothers (FTMs), promoting and enhancing Adolescents Youths and Sexual Reproductive Health and Rights of Young Women and girls through youth-friendly services uptake as well as ensuring positive Maternal and newborn health outcomes for women and girls of reproductive age and promoting accountability.

Job Summary

The Events and Marketing coordinator will be responsible for organizing and managing various types of events. S/he will plan and execute a wide variety of events, from small parties to large corporate gatherings. Besides, s/he will work closely with clients to understand their needs and develop customized event plans. S/he will manage all aspects of event planning, including budgeting, vendor selection, timeline management, and on-site coordination. Lastly not least, s/he will be handling all logistics on the day of the event, ensuring that everything works as planned.

Key Duties/Responsibilities:

The event and marketing coordinator will handle a variety of tasks, including:

1. Planning the event

• Plan all aspects of an event, which includes choosing the date, venue, and theme.
• S/he also helps ensure that the teams manage all the logistics, such as transportation and accommodation. This includes booking the venue and selecting the speakers.
  
  
  

1. Managing the team

• S/he often manages a team, such as event planners, assistants, and day-of coordinators.
• Motivate and inspire the teams to complete tasks and meet deadlines. S/he leads the team and helps ensure they execute everything accurately.
  
  
  

1. Troubleshooting

• S/he often troubleshoots any problems that may arise during an event.
• Find a solution quickly so that the event can continue as planned.
• S/he also addresses any last-minute changes or problems that may arise.

1. Handling budgets

• Handle budgets effectively to avoid overspending resources.
• Negotiate with vendors and get the best possible prices.
• Find ways to save money or reallocate resources.
  
  
  

1. Researching new trends

• Stay up-to-date on all the latest trends to provide the clients with the best possible service.
• Research new trends in event planning and management to offer clients the most innovative ideas. Manage the competition by offering unique and innovative services.

Education and Experience:

More specifically, HFRO seeks a seasoned professional who has:

• Bachelor of Arts in event management, marketing, communication, or any other related degree with experience.
• Excellent communication and customer service skills
• Strong organizational and multitasking abilities
• Detail-oriented with a passion for planning and executing successful events
• Ability to perform multiple activities and handle last-minute changes
• Creative thinker with innovative ideas for events
• Proven success in managing all aspects of event planning
• Budgeting and contract negotiation experience

Interested candidates who fulfill the above requirements should submit/send their application letters/CV which must include the following information:

• Motivation letter of your interest in documentation and learning
• Updated CV/resume
• Certificates or any other documents that prove your experience
• Contact information for at least two professional references

Qualified candidates should submit above mentioned documents in English using the following link https://hfro.org/career not later than 17 November 2023 at 6:00 pm.  Only shortlisted candidates will be notified of the next steps. Interested and qualified persons with disabilities are encouraged to apply.

NSENGIMANA Rafiki Justin

Founder & Executive Director

Happy Family Rwanda Organization