Documentation & Archives officer at Rusizi District Under Statute :Deadline: Sep 24, 2024

By
B. Claire
-
0
80

Job responsibilities

I. Summary of Overall Role and Responsibilities Documentation and Archivist is responsible of creating and organizing an archive or coherent collection of documents. II. Key Duties and Tasks • Develop and operate a system for documentation and archives for the hospital in accordance with practices and standards in place; • Develop and implement, in collaboration with concerned staff, an information classification and access policy; • Maintain an effective cataloguing and indexing of documents and regularly update the hospital’s documentation database • Receive and filing documents • Organize the documentation and the archives of each unit; • Analyze and submit the corresponding reports stating • Enter documents into Database using the available software; • Index and file documents according to the documentation policies, rules and regulations; Identify and propose documents for National Archives Services • Perform other related duties as required by his/her supervisor III. Traits • Professionalism; • Excellent communication skills; • Creativity/Innovation; • patience; • Consistent display of impeccable ethics and integrity • “People-first” attitude. IV. Key Performance Indicators • System for documentation and archives developed and maintained • Information classification and access policy developed and implemented • Effective cataloguing and indexing of documents and regularly update the hospital’s documentation database




Qualifications

    • 1

      Advance Diploma in Archives

      0 Year of relevant experience

    • 2

      Advance Diploma in Information Management

      0 Year of relevant experience

    • 3

      Advanced Diploma (A1) in Office Management

      0 Year of relevant experience

    • 4

      Advance Diploma in Arts and Publishing

      0 Year of relevant experience

    • 5

      Bachelor’s Degree in Library and Information Science

      0 Year of relevant experience

    • 6

      Bachelor’s Degree in Documentation

      0 Year of relevant experience

    • 7

      Bachelor’s Degree in Archival Studies

      0 Year of relevant experience

    • 8

      Bachelor’s Degree in Archives

      0 Year of relevant experience

    • 9

      Bachelor’s Degree in Information Management

      0 Year of relevant experience

    • 10

      Bachelor’s Degree in Office Management

      0 Year of relevant experience

    • 11

      Bachelor’s Degree in Arts and Publishing

      0 Year of relevant experience

    • 12

      Advanced Diploma in Library and Information Science

      0 Year of relevant experience

    • 13

      Advanced diploma in archival studies

      0 Year of relevant experience

    • 14

      Advanced Diploma in Bibliotheconomy

      0 Year of relevant experience

    • 15

      Advanced diploma(A1) in documentation

      0 Year of relevant experience

  • 16

    Advanced Diploma (A1) in Library Sciences

    0 Year of relevant experience


Required competencies and key technical skills

    • 1
      Resource management skills
    • 2
      Analytical skills
    • 3
      Problem solving skills
    • 4
      Knowledge of archive management software
    • 5
      Knowledge of the documentation management system (DMS) would be an advantage
  • 6
    Knowledge of integrated document management

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