Documentation & Archives officer at Rusizi District Under Statute :Deadline: Sep 24, 2024

By
B. Claire
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0
163

Job responsibilities

I. Summary of Overall Role and Responsibilities Documentation and Archivist is responsible of creating and organizing an archive or coherent collection of documents. II. Key Duties and Tasks • Develop and operate a system for documentation and archives for the hospital in accordance with practices and standards in place; • Develop and implement, in collaboration with concerned staff, an information classification and access policy; • Maintain an effective cataloguing and indexing of documents and regularly update the hospital’s documentation database • Receive and filing documents • Organize the documentation and the archives of each unit; • Analyze and submit the corresponding reports stating • Enter documents into Database using the available software; • Index and file documents according to the documentation policies, rules and regulations; Identify and propose documents for National Archives Services • Perform other related duties as required by his/her supervisor III. Traits • Professionalism; • Excellent communication skills; • Creativity/Innovation; • patience; • Consistent display of impeccable ethics and integrity • “People-first” attitude. IV. Key Performance Indicators • System for documentation and archives developed and maintained • Information classification and access policy developed and implemented • Effective cataloguing and indexing of documents and regularly update the hospital’s documentation database




Qualifications

    • 1

      Advance Diploma in Archives

      0 Year of relevant experience

    • 2

      Advance Diploma in Information Management

      0 Year of relevant experience

    • 3

      Advanced Diploma (A1) in Office Management

      0 Year of relevant experience

    • 4

      Advance Diploma in Arts and Publishing

      0 Year of relevant experience

    • 5

      Bachelor’s Degree in Library and Information Science

      0 Year of relevant experience

    • 6

      Bachelor’s Degree in Documentation

      0 Year of relevant experience

    • 7

      Bachelor’s Degree in Archival Studies

      0 Year of relevant experience

    • 8

      Bachelor’s Degree in Archives

      0 Year of relevant experience

    • 9

      Bachelor’s Degree in Information Management

      0 Year of relevant experience

    • 10

      Bachelor’s Degree in Office Management

      0 Year of relevant experience

    • 11

      Bachelor’s Degree in Arts and Publishing

      0 Year of relevant experience

    • 12

      Advanced Diploma in Library and Information Science

      0 Year of relevant experience

    • 13

      Advanced diploma in archival studies

      0 Year of relevant experience

    • 14

      Advanced Diploma in Bibliotheconomy

      0 Year of relevant experience

    • 15

      Advanced diploma(A1) in documentation

      0 Year of relevant experience

  • 16

    Advanced Diploma (A1) in Library Sciences

    0 Year of relevant experience


Required competencies and key technical skills

    • 1
      Resource management skills
    • 2
      Analytical skills
    • 3
      Problem solving skills
    • 4
      Knowledge of archive management software
    • 5
      Knowledge of the documentation management system (DMS) would be an advantage
  • 6
    Knowledge of integrated document management

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