Job description
– Develop and operate a system for documentation and archives for the City of Kigali in accordance with internationally benchmarked practices and standards;
– Develop and implement, in collaboration with concerned staff, an information classification and access policy;
– Manage, in collaboration with the Logistics officer and other concerned units, the acquisition and borrowing system of books and other documents and prepare related annual budget;
– Make an annual inventory of books and documents acquired by the City of Kigali and ensure their proper maintenance;
– Maintain an effective cataloguing and indexing of books and regularly update the City of Kigali’s documentation database;
– Collect and distribute newspapers, official gazettes and any other public (policy) documents and inform library users on new acquisitions.
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Minimum Qualifications
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Advance Diploma in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Library and Information Science
0 Year of relevant experience
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Bachelor’s Degree in Office Management
0 Year of relevant experience
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Advanced Diploma in Library and Information Science
0 Year of relevant experience
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Advanced Diploma in Bibliotheconomy
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Report writing and presentation skills
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Knowledge of archive management software
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Knowledge of the documentation management system (DMS) would be an advantage
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Knowledge of integrated document management
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Communication skills
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Interpersonal skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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Planning and organisational skills
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Organizational Skills
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Book Keeping Skills
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Proficiency in information technology,Computer literacy
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