Job responsibilities
– Develop and operate a system for documentation and archives for the City of Kigali in accordance with internationally benchmarked practices and standards; – Develop and implement, in collaboration with concerned staff, an information classification and access policy; – Manage, in collaboration with the Logistics officer and other concerned units, the acquisition and borrowing system of books and other documents and prepare related annual budget; – Make an annual inventory of books and documents acquired by the City of Kigali and ensure their proper maintenance; – Maintain an effective cataloguing and indexing of books and regularly update the City of Kigali’s documentation database; – Collect and distribute newspapers, official gazettes and any other public (policy) documents and inform library users on new acquisitions.
Minimum qualifications
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Advanced Diploma in Office Management
0 Year of relevant experience
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2Bachelor’s Degree in Library and Information Science
0 Year of relevant experience
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3Bachelor’s Degree in Office Management
0 Year of relevant experience
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4Advanced Diploma in Library and Information Science
0 Year of relevant experience
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5. Bachelor’s Degree in Bibliotheconomy
0 Year of relevant experience
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6. Advanced Diploma in Bibliotheconomy
0 Year of relevant experience
Required competencies and key technical skills
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Organizational and planning skills
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2Knowledge of archive management software
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3Knowledge of the documentation management system (DMS) would be an advantage
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4. Knowledge of integrated document management
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5. Communication skills
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6. Interpersonal skills
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7. Bookkeeping skills
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8. Organizational Skills
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9. Report writing & Presentation Skills
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10. Proficiency in information technology,Computer literacy
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11. Computer Literacy
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12. Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage
