Job Description
1. Storing, arranging, indexing and classifying records;
2. Facilitating the development of filing systems, and maintaining them to meet administrative, legal and financial requirements;
3. Overseeing the management of electronic and/or paper-based information;
4. Setting up, maintaining, reviewing and documenting records systems;
5. Identifying the most appropriate records management resources;
6. Managing the changeover from paper to electronic records management systems;
7. Preserving institution memory and heritage;
8. Enabling appropriate access to information;
9. Responding to internal and/or external information enquiries;
10. Training and supervising records staff;
11. Submit monthly, quarterly and annually report to the supervisor
12. Perform other related duties as required
Minimum Qualifications
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Advanced Diploma in Office Management
0 Year of relevant experience
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Advance Diploma in Library and Information Studies
0 Year of relevant experience
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Bachelor’s Degree in Library and Information Science
0 Year of relevant experience
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Bachelor’s Degree in Documentation
0 Year of relevant experience
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Bachelor’s Degree in Archival Studies
0 Year of relevant experience
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Bachelor’s Degree in Archives
0 Year of relevant experience
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Bachelor’s Degree in Information Management
0 Year of relevant experience
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Bachelor’s Degree in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Arts and Publishing
0 Year of relevant experience
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Advanced Diploma in Library Sciences
0 Year of relevant experience
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Advanced diploma in archival studies
0 Year of relevant experience
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Advanced Diploma in Bibliotheconomy
0 Year of relevant experience
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Advanced diploma(A1) in documentation
0 Year of relevant experience
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Advanced diploma in information management
0 Year of relevant experience
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Advanced diploma in Arts & publishing
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Knowledge of archive management software
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Knowledge of the documentation management system (DMS) would be an advantage
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Knowledge of integrated document management
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Resource management skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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Analytical skills;
