Document and archive officer at Gicumbi district Under Statute :Deadline: Sep 2, 2024

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Job responsibilities

I. Summary of Overall Role and Responsibilities Documentation and Archivist is responsible of creating and organizing an archive or coherent collection of documents. II. Key Duties and Tasks • Develop and operate a system for documentation and archives for the hospital in accordance with practices and standards in place; • Develop and implement, in collaboration with concerned staff, an information classification and access policy; • Maintain an effective cataloguing and indexing of documents and regularly update the hospital’s documentation database • Receive and filing documents • Organize the documentation and the archives of each unit; • Analyze and submit the corresponding reports stating • Enter documents into Database using the available software; • Index and file documents according to the documentation policies, rules and regulations; Identify and propose documents for National Archives Services • Perform other related duties as required by his/her supervisor




III. Traits • Professionalism; • Excellent communication skills; • Creativity/Innovation; • patience; • Consistent display of impeccable ethics and integrity • “People-first” attitude. IV. Key Performance Indicators • System for documentation and archives developed and maintained • Information classification and access policy developed and implemented • Effective cataloguing and indexing of documents and regularly update the hospital’s documentation database




Qualifications

    • 1

      Advanced Diploma in Office Management

      0 Year of relevant experience


    • 2

      Advance Diploma in Library and Information Studies

      0 Year of relevant experience


    • 3

      Advance Diploma in Documentation

      0 Year of relevant experience


    • 4

      Advance Diploma in Archives Studies

      0 Year of relevant experience


    • 5

      Advance Diploma in Information Management

      0 Year of relevant experience


    • 6

      Advance Diploma in Arts and Publishing

      0 Year of relevant experience


    • 7

      Bachelor’s Degree in Library and Information Science

      0 Year of relevant experience


    • 8

      Bachelor’s Degree in Documentation

      0 Year of relevant experience


    • 9

      Bachelor’s Degree in Archives

      0 Year of relevant experience


    • 10

      Bachelor’s Degree in Office Management

      0 Year of relevant experience


    • 11

      Bachelor’s Degree in Arts and Publishing

      0 Year of relevant experience


    • 12

      Advanced Diploma in Library Sciences

      0 Year of relevant experience


  • 13

    Advanced Diploma in Bibliotheconomy

    0 Year of relevant experience




Required competencies and key technical skills

    • 1
      Integrity

    • 2
      Accountability

    • 3
      Teamwork

    • 4
      Client/citizen focus

    • 5
      Problem solving skills

  • 6
    Performance management skills

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