Job Description
The Director of Planning, Monitoring and Evaluation Unit shall report to the Permanent Secretary and will be responsible for:
A. Design Product, Project, and Policy function
– Review the Ministry’s performance and advise Ministry’s Officials on Products, Policies, and Strategies that may be adopted to increase effectiveness and efficiency in fulfilling its mandate;
– Monitor and participate in the formulation of policies, strategies, and programs of the Ministry;
– Consult with stakeholders and others on developing a range of project management related plans,
– Assess and advise on risks in relation to project activities,
– Carry out any other relevant tasks assigned by superiors
B. Planning function
– Coordinate the formulation and preparation of the Ministry’s strategic plan, medium-term plan, and annual action plan;
– Lead the development of Periodical plans, strategies, and programs to guide the Youth and Culture Sector.
– Liaise with the Ministry of Finance and Economic Planning on the budgeting process and assist in the preparation of the Ministry’s budget;
– Supervise staff in charge of planning and product development unit to ensure that they perform their duties perfectively and they grow professionally and achieve the objectives of the unit and the sector in general.
– Develop and propose project profile document and strategies for resource mobilization;
C. Monitoring and Evaluation function
– Coordinate the monitoring of the implementation of the Ministry’s Annual Action Plan, Strategic Plan, and Minister’s Performance Contract;
– Prepare monthly, quarterly, and annual activity reports and submit them to the supervisor
– Design control and impact evaluation mechanisms for integrated projects
– Coordinate preparation of periodic performance reports;
– Provide technical support on M&E processes within the Ministry;
– Coordinate mid-year and annual performance reviews of the Ministry;
– Monitor performance of Executive Agencies under the Ministry.
– Analyze data and evaluate the effectiveness of project activities
D. Research and Statistics function
– Prepare project plans dealing effectively with timeframes, cost, quality, and resource management
– Coordinate the collection and analysis of statistics regarding two sectors Youth and Culture;
– Ensure the development and updating of a functional statistical database of the Ministry.
Minimum Qualifications
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Bachelor’s Degree in Project Management
Experience: 3
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Master’s Degree in Project Management
Experience: 1
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Bachelor’s Degree in Management;Project Management;
Experience: 3
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Bachelor’s Degree in Development Studies
Experience: 3
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Master’s Degree in Management
Experience: 1
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Master’s Degree in Business Administration
Experience: 1
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Bachelor’s Degree in Strategic Management
Experience: 3
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Master’s Degree in Strategic Management
Experience: 1
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Bachelor’s Degree in Business Administration
Experience: 3
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Bachelor’s Degree in Economics
Experience: 3
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Knowledge in conducting impact assessments
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Knowledge to draft proposals, concept notes and conduct policy analysis;
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Ability to effectively understand, analyze and interpret qualitative and quantitative information collected from the field
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Data and analytical technical skills
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Ability to draft action plans, strategic plans and operating procedures
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– Knowledge of Rwanda micro-financial management standards and procedures;
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Ability to develop plans, programs, monitor and evaluate performance
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Knowledge of conducting policy and analysis and draft proposals
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Ability to research and analyze technology problems, issues, and program requirements. Problem solving skills, and ability to work under pressure
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Knowledge in policy development and/or concession management is beneficial
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Performance management skills
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Proven experience in construction engineering and management and project design
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Knowledge to conduct monitoring exercises
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Analytical and critical thinking skills with ability to undertake research and make decisions based on analytical processes;
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Analytical and Critical thinking skills with ability to analyses various data streams of data to determine trends in the industry’s compliance with regulations and standards and make recommendations
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Ability to apply statistical knowledge to the development of the tourism industry Strong analytical and critical thinking skills-accuracy and an eye for detail
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Deep expertize in designing sector specific strategies and action plans;
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• Fluent in Kinyarwanda and English. Knowledge of French will be an added advantage
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negociation and motivational skills
