Director of Admnistration and Finance unit at National commission for human rights (NCHR):Deadline: Feb 12, 2025

Job responsibilities

Coordinate the development, execution and monitoring of Commission’s budget  Participate in the development of key priorities/Action Plan of the Commission;  Participate in the budget preparation process;  Participate in budget negotiation with MINECOFIN, Parliament and development partners;  Coordinate the Preparation of annual, quarterly and monthly cash plans in collaboration with other units;  Monitor Commission budget execution in compliance with public finance procedures;  Receive and check all invoices and requests and forward them for payment;  Verify and sign all payments;  Ensure timely preparation of periodic budget execution and financial statement reports;  Participate in budget revision process;

Coordinate staff recruitment and selection process

 Supervise the implementation of the policies and procedures of recruitment of staff;  Supervise the elaboration of the job descriptions;  Supervise and assess the process of recruitment from advertisement to selection of successful candidates;  Guide the orientations/induction of the appointed staff;  Lead the probation process.

Coordinate staff planning and development

 Coordinate the elaboration of training plans;  Monitor the implementation of the approved training plans;  Supervise trainings impact assessment.

Coordinate performance management of Commission staff  Coordinate the preparation and signing of the performance contracts;  Monitor the implementation of the employees’ performance contracts and their appraisals;  Coordinate and submit the annual performance evaluation report of employees.

Coordinate payment and compensation

 Supervise the preparation of the salary budget and other benefits;  Monitor the preparation of the salary payroll lists, fringe benefits and other bonuses;  Receive, analyze, find or propose solutions to the employees ‘complaints regarding remunerations. Ensure proper Labor relations  Coordinate staff leave plan and its implementation;  Monitor staff attendance, investigate causes for staff absence and recommend solutions;  Organize the general staff meetings;  Manage staff complaints. Supervise and coordinate the management of office material and assets  Review and approve the list of office material to be purchased;  Ensure the approval of office equipment’s by management;  Contribute to the procurement process related to tenders with operational nature;  Approve material requests from staff;  Ensure the preparation of monthly inventory report and monthly inventory review;  Ensure regular update and inventory of Commission assets register;  Coordinate auctions of Commission assets;

Coordinate and monitor activities of the unit

 Organize unit regular meetings;  Ensure quality staff performance contract are prepared and co-signed;  Monitor the implementation of the unit employees’ performance contracts and their appraisals;  Prepare and submit the mid-term and annual performance evaluation report of unit staff;  Ensure coaching and knowledge transfer of staff;  Ensure proper orientation and induction of new unit staff;  Ensure proper contract management for operational services;  Ensure preparation and submission of activity plans and periodic report;  Coordinate external and internal audit of the Commission;  Build and strengthen partnerships with stakeholders Supervise and coordinate activities of central secretariat  Supervise the reception, recording and distribution of all incoming and outgoing mails;  Supervise the establishment and maintenance of the general filing system and file all correspondences.

. Supervise and Coordinate ICT related activities

 Perform database and application administration, performance and backup  Installation, maintenance and updating software in desktops, and laptops. Manage and preserve the Commission’s records, documentations and archives  Supervise proper management of archieves, books and other records

• • 1

    Bachelor’s Degree in Accounting, Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers) with three (3) years of relevant working experience

    3 Years of relevant experience

• • 2

    Master’s Degree in Accounting, Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers) with one (1) year of relevant working experience.

    1 Years of relevant experience

• • 3

    Post Graduate Degree in PFM with two (2) years of relevant working experience is eligible.

    2 Years of relevant experience

• 4

  Bachelor’s Degree in any other field with API/PFM Certificate, with three (3) years of relevant working experience is eligible.

  3 Years of relevant experience
  
  
  

Required competencies and key technical skills

• • 1
    Problem solving skills

• • 2
    Networking skills

• • 3
    Leadership skills

• • 4
    Mentoring and coaching skills

• • 5
    Time management skills

• • 6
    Risk management skills

• • 7
    Performance management skills

• • 8
    Results oriented

• • 9
    Digital literacy skills

• • 10
    Knowledge of Standards and frameworks applied in Public Sector such as International Public Sector Accounting Standards (IPSAS); IFRSs

• • 11
    Government Finance Statistics (GFS); Internal Audit framework and International Standards for Supreme Audit Institutions (ISAAIs)

• • 12
    Knowledge of the legal and institutional framework of Rwanda’s public finance management

• • 13
    Proficiency in financial management systems and knowledge of the Rwanda’s public finance management

• • 14
    Resource management skills

• • 15
    Decision making skills

• • 16
    Analytical skills;

• • 17
    Analytical skills;

• 18
  Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage

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