DIRECTOR OF ADMINISTRATION, HR, AND FINANCE
Are you a visionary leader ready to shape the future of entrepreneurial success? At BPN Rwanda, we’re on a mission to empower businesses through our dynamic business development services. As the Director of Administration, Human Resources, and Finance, you’ll play a pivotal role in driving operational excellence and innovation. If you’re passionate about making a profound impact in a forward-thinking organization, apply now and be part of our journey to transform the entrepreneurial landscape.
BPN stands for Business Professionals Network. It is a Swiss non-profit organization that strives to support the development of Small and Medium-sized Enterprises (SMEs), in order to create jobs and fight poverty. BPN provides Coaching, Capacity building as well as networking opportunities to SMEs so they can grow their businesses sustainably.
I. Job overview:
The Director of Administration, Human Resources and Finance (DAF)’s role is multifaceted and vital to the overall success and smooth functioning of BPN Rwanda. The DAF wears multiple hats and is responsible for a variety of areas far removed from the finance and administration functions. This includes Human resources, IT, legal and facilities and collaborating with program implementation.
The Director of Finance and Administration will be a strategic thought-partner, and report to the Country Director (CD). The successful candidate will be a hands-on and participative manager and will lead and develop an internal team to support the following areas: finance, planning and budgeting, human resources, administration, and IT.
The Director of Finance and Administration will play a critical role in partnering with the senior leadership team in strategic decision making and operations as BPN Rwanda continues to enhance its quality programming and build capacity. This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a well-respected, high-impact organization.
II. Key responsibilities:
a. Finance management (30%):
- Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
- Coordinate and lead the annual audit process, liaise with external auditors and the finance committee of the board of directors; assess any changes necessary.
- Oversee and lead annual budgeting and planning process in conjunction with the ED; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team abreast of the organization’s financial status.
- Manage organizational cash flow and forecasting.
- Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
- Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
- Effectively communicate and present critical financial matters to the Country Director.
- Ensure timely and accurate financial information to funders and donors.
b. Human resources (30%):
- Cultivate a value-based can-do culture by creating a cohesive and collaborative work environment that maximizes productivity and job satisfaction.
- Develop and implement effective recruitment strategies to attract top talent.
- Oversee the management of the full HR lifecycle, including recruitment, onboarding, training, performance evaluation, and offboarding.
- Collaborate with the Head HR to create and update HR policies and procedures to comply with labor laws and promote a positive work environment.
- Collaborate with the Head HR to handle employee relations, conflict resolution, and fostering a supportive company culture.
- Oversee the design and administration of competitive compensation and benefits packages that attract and retain top talent while aligning with BPN’s financial goals.
- Ensure that performance evaluation systems are consistent and streamlined.
- Ensure a safe and healthy work environment and put in place policies and procedures to comply with health and safety regulations.
- Promote diversity and inclusion initiatives within BPN Rwanda to build a diverse workforce that brings a variety of perspectives and ideas.
c. Administration & Operations (30%):
- Develop and implement operational strategies aligned with BPN Rwanda’s s goals and objectives
- Oversee and manage daily administrative tasks and operations to ensure efficiency and effectiveness.
- Supervise activities related to office management, including facility maintenance, supplies, security, logistic and equipment.
- Implement quality control measures to maintain service standards and stakeholders’ satisfaction.
- Supervise the Musanze branch.
- Oversee the allocation of resources, including budget, personnel, and equipment, to ensure optimal utilization and cost-effectiveness.
- Collaborate with vendors and third-party service providers to negotiate contracts, manage relationships, and ensure the delivery of quality services and products.
- Evaluate and implement appropriate technologies to streamline operations, improve communication, and enhance overall productivity.
- Collaborate with other departments to ensure seamless coordination and communication.
d. People management (10%):
- Lead and mentor a team of professionals across various functions (administration, operations, HR, and finance), providing guidance, support, and fostering a collaborative work environment.
- Be a Mentor and role model to the overall BPN team, especially to the young professionals
- Performs other related duties as assigned.
III. Skills, Qualifications and Experience
Education
- Master’s degree in Finance, MBA in Finance or any other related field.
- MBA, ACCA, CPA or related degree
Experience
- At least 10 years of overall experience, ideally 5 years on broad financial and operational management experience;
- At least 5 years working experience in a senior role (C-suite).
Attitude and values
BPN promotes value-based entrepreneurship. As a team, we walk the talk. We expect every team member to proactively practice, nurture and strengthen the following key aspects of his or her working attitude:
- Eager to learn and be the driver of personal and organizational growth
- Be an active team player
- Be entrepreneur centric
- Strive to perform and deliver beyond strict job description with a high ownership
Key competencies:
- A multi-tasker with the ability to wear many hats in a fast-paced environment
- Creative mind and innovative with a high entrepreneur and employee focus
- Good communication and Interpersonal Skills
- High leadership and management skills
- Finance and accounting expertise
- Knowledge of relevant laws and regulations in Finance, Account, Operations and HR.
- Advanced Excel skills and experience with QuickBooks or similar software required
- Experience of final responsibility for the quality and content of all financial data, reporting and audit coordination
- Has overseen a human resource function previously
- Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
- Strong data-driven decision-making skills
- Detail oriented, and ability to prioritize tasks and support program implementation while ensuring adherence to required policies and protocols
- Personal qualities of integrity, credibility, and dedication to the mission of BPN Rwanda
- Hight ethical conduct.
Application process:
- Application link: https://lnkd.in/g6t2Szf
- Deadline: 9th October 2023
Please note that due to high demand; only shortlisted candidates will be contacted.
