Director of Administration & Finance at Karongi District :Deadline: Sep 18, 2024

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Job responsibilities

Key duties and responsibilities – Coordinate the development of action plan and annual budget for the hospital; – Coordinate preparation of annual and periodic cash flow plans/spending plans based on approved budget, procurement plan, and action plan for domestic and donors ‘funds; – Monitoring the annual budget and control its execution in compliance with the Government of Rwanda public finance regulations and procedures as well as donors’ regulation; – Analyze data and prepare analytical reports on implementation progress, performance and impact of operations, ensuring that statistical information required for decision-making and other purposes are accurate and up to date;


– Management of all bank accounts and ensure monthly bank reconciliation are properly done; – Ensure all receipts and disbursement of funds are properly authorised, recorded, have adequate supporting documentation and can be easily extracted for the purpose of preparing financial statements; – Production of periodic management information to senior management and provide leadership in interpreting this information, highlighting key issues for consideration and follow-up; – Established, monitored, and enforced accounting policies and procedures to ensure efficiency, integrity and GAAP Compliance;- Coordinating the financial reporting to different stakeholders (Senior management of the Administrative District, Ministry of Health, Public account in the Ministry of Finance, Auditor General of States Finances; Development Partners and Joint Health Sector Review Committee) in compliance with their respective rules and regulations


– Analyze financial reports, conduct cost/benefit analysis and identify areas for improvement and propose recommendations to senior management; – Monitor financial situation and present forecasts to the senior management for decision; – Liaise with the Internal or external auditors and facilitate other financial assessments; – Coordinate the implementation of audit and other review recommendations. – Scrutinizing that any expenditure is accurately estimated in Annual Work Plan and Budget, eligible, authorized, reported and that the related supporting documents are full and properly filled; – Coordinate the appraisal of monthly/annual staff evaluations – Review monthly, quarterly and annual report for activities of different services. – Implement internal expenditures’ control system to ensure that vouchers processed are matched and completed; transactions are correctly recorded and posted in project; payrolls are duly prepared and travel claims are duly processed; – Coordination of all logistics activities in the health facility including management of equipment and other assets; – Management of all administrative matters: salaries, PBF, Top up, staff leave and employment contract management; – Supervise Human resource function as per laws and regulations. – Supervision and coordination of incoming and outgoing correspondences – Coordination of declaration of legal taxes. – Quality improvement responsible – Supervise customer care services


Qualifications

    • 1

      Master’s in Finance

      1 Years of relevant experience


    • 2

      Bachelor’s Degree in Finance

      3 Years of relevant experience


    • 3

      Master’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

      1 Years of relevant experience


    • 4

      Bachelor’s Degree accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

      3 Years of relevant experience


    • 5

      in any other field with API/PFM Certificate

      3 Years of relevant experience


    • 6

      Bachelor’s Degree in any other field with API/PFM Certificate, with three (3) years of relevant working experience is eligible.

      3 Years of relevant experience


  • 7

    Post Graduate Degree in PFM with two (2) years of relevant working experience is eligible.

    2 Years of relevant experience


Required competencies and key technical skills

    • 1
      Integrity

    • 2
      Accountability

    • 3
      Communication

    • 4
      Teamwork

    • 5
      Resource management skills

    • 6
      Time management skills

    • 7
      Operating knowledge of human resource management systems and processes

    • 8
      Analytical, problem solving and organizational skills

    • 9
      Coordination, Planning & Organizational Skills

  • 10
    Financial Analysis and Costing.

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