Director of Administration and Logistics Unit at Central University Hospital Of Kigali ( CHUK) Under Statute : Deadline: Jan 18, 2024

Job responsibilities

1. Co-ordinate all activities and ensure the required standard of service is achieved and maintained 2. Develop and implement effective administration policies and procedures and review and update the procedures as required; 3. Oversee the annual budget preparation for the department and present for management approval; monitor and control the administration budget; 4. Supervise and review the performance of outsourced property managers and suppliers; 5. Develop and oversee the implementation of the asset management system and departmental policies and procedures; 6. Develop and maintain the annual asset management plans aligned with the departmental strategy and budget and in consultation with other departments where applicable; 7. Develop and maintain asset registers, including; acquisitions, maintenance management, transfers and valuations; 8. Prepare a business plan for the life cycle of assets, including; an analysis of pricing options utilizing life cycle cost, and recommendations on the most appropriate asset solution;

9. Participate in the development of logistics policies and procedures in line with the procurement policies and strategic objectives of the organization; 10. Administer transportation, logistics systems, imports or exports, or customer issues; 11. Monitor equipment import processes to ensure compliance with regulatory or legal requirements; 12. Oversees the transport and fleet management services and systems; 13. Evaluate the performance of outsourced garages and motor vehicle accessories providers; 14. Oversees the allocation and usage of fuel and ensure fuel accountability; 15. Oversee general administration services including outsourcing companies(Cleaning and porters, security, etc.), postal, telephone services, reception services and staff welfare; 16. Grow service delivery in order to meet client’s and expectations 17. To liaise with all staff to ensure effective and meaningful communication 18. Coordinate clinical archive and administrative documents/mails 19. Submit monthly, quarterly and annually report to the supervisor 20. Perform other related duties as required.

Minimum qualifications

• • Bachelor’s Degree in Economics

    3 Years of relevant experience

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• • 2

    Bachelor’s Degree in Public Administration

    3 Years of relevant experience

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• • 3

    Bachelor’s Degree in Administrative Sciences

    3 Years of relevant experience

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• • 4

    Master’s in Finance

    1 Years of relevant experience

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• • 5

    Master’s in Economics

    1 Years of relevant experience

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• • 6

    Bachelor’s Degree in Management

    3 Years of relevant experience

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• • 7

    Masters in Management

    1 Years of relevant experience

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• • 8

    Masters in Business Administration

    1 Years of relevant experience

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• • 9

    Master’s Degree in Public Administration

    1 Years of relevant experience

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• • 10

    Master’s Degree in Administrative Sciences

    1 Years of relevant experience

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• • 11

    Bachelor’s Degree in Procurement

    3 Years of relevant experience

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• • 12

    Bachelor’s Degree in Store Management

    3 Years of relevant experience

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• • 13

    Master’s Degree in Procurement

    1 Years of relevant experience

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• • 14

    Bachelor’s Degree in Supply Chain Management

    3 Years of relevant experience

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• • 15

    Master’s Degree in Supply Chain Management

    1 Years of relevant experience

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• • 16

    Bachelor’s Degree in Finance

    3 Years of relevant experience

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• • 17

    Bachelor’s Degree in Business Administration

    3 Years of relevant experience

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• • 18

    Bachelor’s Degree in Logistics Management

    3 Years of relevant experience

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• • 19

    Master’s Degree in Logistics Management

    1 Years of relevant experience

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• • 20

    Bachelor’s Degree in Assets Management

    3 Years of relevant experience

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• • 21

    master’s in Hospital Management

    1 Years of relevant experience

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• 22

  Bachelor’s degree in Hospital Management

  3 Years of relevant experience

Required competencies and key technical skills

• • Resource management skills

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• • 2
    Analytical skills

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• • 3
    Problem solving skills

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• • 4
    Decision making skills

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• • 5
    Networking skills

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• • 6
    Leadership skills

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• • 7
    Mentoring and coaching skills

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• • 8
    Time management skills

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• • 9
    Risk management skills

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• • 10
    Performance management skills

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• • 11
    Results oriented

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• • 12
    Digital literacy skills

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• 13
  Fluency in English, Kinyarwanda or French. Knowledge of all is an added advantage

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