Director of Administration and Finance at Huye District Under Statute :Deadline: May 23, 2024

Job responsibilities

Job description Key duties and responsibilities Reporting to the Director General of Hospital: • Review the management report of the various stocks managed at the hospital (printed, material …) • Review the compliance of products and equipment orders at the hospital. Prepare documents relating to the Hospital construction or rehabilitation, Check /verify the plan and budget for proposed Hospital construction or rehabilitation. • Oversee the execution of the construction works in the hospital and ensure regular maintenance • Analyzing monthly consumption (fuel, water, electricity, telecommunication, office equipment and other supplies) of the hospital. • Review and analyze requisitions from different services and prepare documents to be submitted to the Management Committee before presenting them to the internal procurement tender committee. • Review financial reports for various programs for instance RFHP, GF, etc.

• Review the annual report of the hospital (expenses over revenues and forecasts with respect to the execution • Review the financial reports prepared by the accounting for the donors and the administrative and prepare transmission letters of reporting level. • Monitor and analyze the reliability and the impact on the affordability of the cost recovery system in place at the hospital. (Check billings, payables, payments, losses etc. • In consultation with other members of the management committee has to assess the achievement level of the hospital objectives in accordance to the action plan. • Supervise inventory and keep up to date list of Hospital property (Keep records of all equipment, furniture and equipment, infrastructure, land, money and receivables) • Control the management and maintenance of hospital vehicles (allow the movement of hospital vehicles and motorcycles) maintenance, repairs, tires purchase, fuel, etc… • Make monthly balance sheet between consumption and income for ambulances • Monitor/control the proper use of management tools implemented in hospital vehicles (road booklet, exit permit for vehicles, records of patients transported by ambulances etc.) • Provide analytical monitoring the use of funds allocated to the hospital by category of donors, and beneficiaries • Serve as key person in all matters related to internal audit and external audit.

• Make a follow – up of Memoranda of Understanding with different partners working with the hospital • Elaboration and update (every year) the internal rules of the hospital and make it monitored regularly • Participate in the correction and approval of the monthly and annual staff appraisal • Proceed to resolve conflicts between staff (conflict management) • Implement measures to sanction for poor performance and staff misconduct • Correct and check the monthly, quarterly and annual report for activities of different services. • Management of printed paper and documents, drugs, equipment and investment Key Technical Skills & Knowledge required: Knowledge of Office Administration; – Communication Skills; – Computer Skills; – Interpersonal Skills; – Organizational Skills; – Stress Management Skills; – Time Management Skills; – Bookkeeping Skills; – Analytical & Problem solving Skills; – Decision Making Skills; – Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage

• • 1
    Bachelor’s Degree in Business Management

    3 Years of relevant experience

• • 2
    Bachelor’s Degree in Accounting with an Accounting Professional Certificate

    3 Years of relevant experience

• • 3
    Bachelor’s Degree in Business Administration

    3 Years of relevant experience

• • 4
    Bachelor’s degree in Accounting /Finance/ Economics/ Management with at least foundation level one of CPA/CIA/CPFA/CPFM

    3 Years of relevant experience

• • 5
    Bachelor’s Degree in Business Administration with specialization in Finance

    3 Years of relevant experience

• • 6
    Bachelor’s Degree in Accounting, Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers) with three (3) years of relevant working experience

    0 Year of relevant experience

• 7
  Master’s Degree in Accounting, Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers) with one (1) year of relevant working experience.

  0 Year of relevant experience

Required competencies and key technical skills

• • 1
    Integrity

• • 2
    Strong critical thinking skills and excellent problem solving skills.

• • 3
    Inclusiveness

• • 4
    Accountability

• • 5
    Communication

• • 6
    Professionalism

• • 7
    Resource management skills

• • 8
    Problem solving skills

• • 9
    Decision making skills

• 10
  Performance management skills

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