Diplomatic Bag Officer at Ministry Of Foreign Affairs And International Cooperation (MINAFFET) Under Statute :Deadline: May 8, 2024

Job responsibilities

– Receive and check incoming and outgoing mails ; – Record incoming and outgoing mails; – Scan and submit incoming mails through E-mboni system; – Ensure timely distribution of all Incoming/outgoing mails – Facilitate Ministry staff to access documents; – Ensure the security of the Ministry’ correspondences and stamp; – Write and submit on regular basis (monthly and quarterly) reports of the central secretariat. – Maintain a current and accurate filing system; – Ensure timely filling of documents; – Take minutes of meetings chaired by Director Administration and Finance and file. – Receive and answer telephone calls and orient them accordingly; – Receive Ministry ‘clients/visitors and provide orientation.

Minimum qualifications

• • 1

    Bachelor’s Degree in Secretarial Studies

    0 Year of relevant experience

• • 2

    Bachelor’s Degree in Public Administration

    0 Year of relevant experience

• • 3

    Bachelor’s Degree in Administrative Sciences

    0 Year of relevant experience

• • 4

    Bachelor’s Degree in Management

    0 Year of relevant experience

• • 5

    Bachelor’s Degree in Library and Information Science

    0 Year of relevant experience

• • 6

    Bachelor’s Degree in Office Management

    0 Year of relevant experience

• • 7.Bachelor’s Degree in Arts and Publishing

    0 Year of relevant experience

• • 8. Bachelor’s in Information Sciences

    0 Year of relevant experience

• • 9. Bachelor’s degree in Network & Communication

    0 Year of relevant experience

• 10. Bachelor’s Degree in Modern languages with PGDE

  0 Year of relevant experience
  
  
  

  Required competencies and key technical skills

  • • 1. Integrity

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  • • 2. Strong critical thinking skills and excellent problem solving skills.

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  • • 3. Inclusiveness

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  • • 4. Accountability

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  • • 5. Teamwork

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  • • 6
      Client/citizen focus

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  • • 7
      Professionalism

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  • • 8
      Commitment to continuous learning

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  • • 9
      Resource management skills

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  • • 10
      Problem solving skills

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  • • 11. Decision making skills

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  • • 12. Networking skills

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  • • 13. Leadership skills

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  • • 14. Time management skills

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  • • 15
      Risk management skills

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  • • 16. Performance management skills

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  • • 17. Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage

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  • • 18. Multi-tasking skills and the ability to balance multiple priorities and keep up with project scope changes;

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  • • 19. Office management skills

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  • 20. Research and critical thinking skills

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