Position Title: Data Clerk
Office Location: Gasabo, Kicukiro, Nyarugenge
Supervisor Name: TBD
Supervisor Title: UBAKA EJO Data Manager
New or Replacement: New Position
Full or Part-Time: Part-Time/Casual
Expected Project End Date: 9/30/2022
Date of Submission: 12/27/2021
AEE RWANDA Overview
AEE Rwanda is a local Christian NGO established in 1987 and works with communities to promote socio-economic empowerment.
Project Overview
The aim of USAID/Ubaka Ejo project is to prevent new HIV infections and reduce vulnerability among orphans and vulnerable children (OVC), and adolescent girls and young women (AGYW) in selected high burden districts in Rwanda. The strategic objectives support the Government of Rwanda strategies and priorities for HIV mitigation and prevention, with an emphasis on minimizing negative impacts of HIV on OVC and AGYW; addressing social, behavioral, and structural drivers of HIV, and improving access to comprehensive SRH and violence response services to prevent new infections. The project supports the access to OVC services in three districts (Gasabo, Kicukiro, Nyarugenge) DREAMS activities in Gasabo district only.
Position Purpose
The Data Clerk will support USAID/Ubaka Ejo project to enter/update data about supported beneficiaries filled on the household enrolment forms in the project’s information management system, conducting a risk and vulnerability assessment for all beneficiaries receiving OVC comprehensive services, and supporting case management workers to complete beneficiary care plans. These activities will be conducted in all 35 sectors of Kigali province. Each sector has over 30 Case management workers
Key Responsibilities
- To participate in a one-day pre-assessment training and orientation workshop.
- To capture/enter/update beneficiary enrolment data into the project’s database system.
- To book appointments with the Community Caseworkers (CCWs) and project beneficiaries who will participate in the assessment.
- To administer a risk and vulnerability assessment questionnaire to USAID/Ubaka Ejo beneficiaries receiving OVC comprehensive services.
- To guide and support CCWs to complete a beneficiary care plan.
- Ensure that all USAID/Ubaka Ejo enrolled beneficiaries are assessed based on daily performance targets assigned by the supervisor.
- To Perform high-volume data entry using word processing, spreadsheet, database, or other computer software.
- Collect data of high quality and ensure that it is transmitted to the server. Data quality checks will be conducted, and feedback provided to the Data Clerk daily for updates/corrections.
- To ensure the safety and security of all the assessment tools and equipment (forms, tablets, and related accessories) during the assessment.
- To provide daily progress reports and field experience including issues that need immediate attention to the supervisor.
- To respect the beneficiaries’ safety and rights in accordance with but not limited to consent, privacy, confidentiality of information during and after the assessment. A child safeguarding policy will be signed before the assessment.
- Produce a detailed report at the end of the data collection assignment using a template that will be provided by the supervisor.
Basic Requirements
- Experience of at least 3 years in statistics, demography, data science, IT management, or related field. Having a bachelor’s degree is an added value
- Demonstrated experience in mobile based data collection.
- Strong facilitation, teaching, and coaching skills.
- Ability to work independently, to perform and prioritize multiple tasks, high attention to detail.
Preferred Qualifications
- Certification in M&E and Data Quality.
- Having worked on an HIV/AIDS program preferably on a USAID funded project.
- Experience in administering mobile-based data collection applications such as DHIS2 and Kobo Collect.
Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel, etc.).
- Owning a computer is a plus
- Working knowledge of orphans and vulnerable programming is a plus.
- Local candidates residing within the 35 sectors of Kigali Province preferred.
AEE Rwanda is an equal opportunity employer and does not discriminate in its selection and employment practices based on race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.
How to apply
All Applicants with a motivation letter and CV shall be sent to through the following email address aeerecruitment@aeerwanda.ngo not later than December 27th, 2021, 4:00 pm Kigali time mentioning the position title” Data Clerks/Enumerators” as a subject to email.
N.B. Only selected candidates will be contacted for tests.
Kigali, Rwanda December 22, 2021
AEE Management
