Consultant Firm to Manage Schools’ Handover Process on Behalf of Sos Children’s Villages Rwanda at SOS Children’s Villages Rwanda (Deadline: 15 December, 2021 at 3:00 pm)

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TENDER ADVERT RECRUITMENT OF CONSULTANT FIRM TO MANAGE SCHOOLS’ HANDOVER PROCESS ON BEHALF OF SOS CHILDREN’S VILLAGES RWANDA

1. BACKGROUND

General and Specific Objectives of the assignment

The overall objective of this term of references is to ensure that we have a school consultant firm/company(ies) that will support SOS in the handover of its 10 schools’ facilities: that is 4 kindergarten, 4 primary schools, and one secondary school in Kayonza and technical school in Kigali to a successful bidding partner to enable them operate effectively and efficiently while maintaining the quality of these schools,

The specific objectives and anticipated expectation of SOS CVs to Consultants

1. Appreciation of the Terms of Reference and Methodology

  • Planning and desk study
  • Receipt of relevant documents from SOS CVs
  • Preparation of Inception Reports.

2. Field Inspections and Surveys and Data Collection

  • Field Survey and Analysis
  • Review of financial data
  • Conclude field surveys

3. Progress Report/ Draft Valuation Report

  • Presentation of the Draft Valuation Report
  • Valuation Report Review

4. Development and finalization of the Bid Document (DAO) 

5. Stakeholders’ engagement  (SOS Management, Board, IOR, IO, PSAs, School boards, parents, service providers, Min of Education, District offices, etc)

6. Conduct and facilitating the bidder/s to the sites

  • Bids Closure & Opening Procedures
  • Bids evaluations
  • Evaluation reports and recommendations and awards to the best evaluated bidder
  • Legal terms and Leasing Agreements drafts and negotiations
  • Preparation of a Final Leasing Agreement and Executions & Registrations
  • Handover of facilities/assets, change of names, change of school colours of brands, etc
  • Preparation of a Final Leasing Agreement and support in deregistration process

2. CONSULTANT COMPANY OR JOINT VENTURES REQUIREMENTS

The firm(s) carrying out this assignment should have a thorough understanding of the property management handling in the context of Rwanda with proven competencies and experience in this area.

2.1. The consultants must have (Lead consultant and other consultants):

The minimum required experience of proposed professional staff is:

  • A project Manager/ Team Leader; with at least a Bachelor’s Degree in Civil Engineering, Quantity Surveying, or Architecture, 10 years of experience in the similar field, and 3 projects of similar nature executed as project manager. He must be an international expert confirmed in valuation assignments;
  • Certified Quantity Surveyor expert in building costs with at least a Bachelor Degree in Quantity Surveying/ Construction Management, 5 years of experience in the similar field, and 3 projects of similar nature executed;
  • Certified Valuer expert in property valuation and leasing conditions with at least Bachelor Degree in Estate Management & Valuation /Civil Engineering, 5 years of experience in the similar field, and 3 projects of similar nature executed;
  • Land Surveying & GIS Expert: The expert required a qualified Land Surveying & GIS Expert with at least a Bachelor Degree in Civil Engineering or Land Surveying, 5 years of experience in managing big projects of national and international scope, and of similar nature executed as project manager.
  • Certified Financial Consultants; expert in investment appraisal IRR (Internal Rate of Return) and NPV ( Net Present Value) mostly in school with at least a Bachelor Degree in Finance, 5 years of experience in the similar field, and 3 projects of similar nature executed;
  • Contract Administrator / Layer Consultants; expert in building and property leasing agreement with at least a Bachelor Degree in Law, International Certificate in Contract Management, 5 years of experience in the similar field, and 3 projects of similar nature executed;

2.2. Company required Documents and experience

All documents must be in PDF. Applications for consultancy handover of schools should contain the following information:

  • Consultancy firm or joint ventures with registration certificate from Rwanda Development Board if registered in Rwanda lead company having experience of more than 5 doing similar assignments.
  • For joint ventures a RDB notary certificated agreement between joining forces compony will be required (For this assignment a maximum of two should not be exceeded)
  • Applicants must have Tax Clearance certificate from Rwanda Revenue Authority and RSSB if registered in Rwanda (Not applicable for foreign registered companies)
  • At least 4 certificates of good completion related to previous similar work/assignments
  • An example of a recent/relevant work completed (if available for public use)
  • Three contact references (All of them must be familiar with your work)
  • Detailed Methodology/ Technical Proposal demonstrating how you understand and meet requirements for this assignment
  • Detailed Work plan (including a timeline) showing the detailed sequence and timeline for each deliverable
  • CVs of the team member(s) including current geographical location(s) at for the 3 key staff on this assignment (Including the lead consultant).
  • Detailed financial proposal with all taxes included
  • Price schedule or financial offer (to be sealed in a closed envelope or a separate PDF file for electronic applications)
  • Proof of payment of tender submission non-re-refundable fees equivalent to (30,000 Rwf) Thirty thousand Rwandan Francs payable on SOS Children’s Villages Rwanda account number: 400418314910177 entitled SOS-CV RWANDA TRUST opened in BPR

  • Any other information to further support the eligibility and certain the qualification of the candidate to successful lead the handover process.

2.3. Additional information in the Technical Proposal includes:

  • Technical Bid submission form well printed, dated, signed, stamped, and properly organized or for electronic submission ziped into two forder financial and technical offer.
  • Proposed staff C.V’s signed by themselves (Maximum 3 pages);
  •  Staff availability certification signed by themselves ;
  • Copy of staff diplomas (Mimum  3 copies);
  • Copy of the trade license;
  • Written confirmation authorizing the signatory of the Bid to commit the Bidder
  • Consultants to state local cost in the national currency in Rwandan Francs
  •  Bid  Gurantee for 10% of the total Contract Amount

Detailed terms of reference are available at can also be downloaded here:https://www.soscv-rwanda.org.rw/PUBLICATION/Research-12/

Well-written bids in English, must be sent electronically to the following e-mail addresses:sos.procurement@sos-rwanda.org no later than 15 December, 2021 at 3:00 pm, local hours.

 Please note that application documents submitted after deadline provided will be rejected and Proposals must remain valid 90 days after the submission date.

 

Jean Bosco Kwizera

National Director






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