Company Secretary Administrative Assistant Officer at Prime Insurance Ltd | Kigali : Deadline: 07-11-2023

JOB VACANCY FOR COMPANY SECRETARY ADMINISTRATIVE ASSISTANT OFFICER POSITION 

1.  BACKGROUND

Prime Insurance Ltd is an insurance company, established in 1995 by Rwandan investors under a license by the National Bank of Rwanda (BNR).

We are seeking a dynamic and motivated COMPANY SECRETARY ADMINISTRATIVE ASSISTANT OFFICER to join our growing team. The role of the COMPANY SECRETARY ADMINISTRATIVE ASSISTANT OFFICER is to provide primary support to the Company Secretarial department in respect of statutory and regulatory compliance within redefine group and its subsidiaries as well as administrative matters relating to the Board of Directors, the Executive Committee and the Company as specified by the Companies Law and other relevant legislation.

The ideal candidate will have excellent communication and capability in advisory on the resolution of disputes and corporate matters, particularly those disputes involving possible liability for the Organization skills.

2. KEY ROLES & RESPONSIBILITIES

Under the supervision of Head Legal and Company Secretary, the Company Secretary Administrative Assistant Officer shall have the following roles and responsibilities:

1. Preparing and drafting documents, letters and contracts;
2. Overseeing client and vendor contracts;
3. Document and maintain legal files and issues;
4. Ensuring compliance to business laws and regulations;
5. Ensure policies are kept up to date and approved by the committees;
6. Provide advice on labor law related employee issues;
7. Maintain professional and timely communications;
8. Formulating formalities regarding settlements of disputes;
9. Assessment of related legal issues and analysis;
10. Periodic reports on disputes and propose actions;
11. Assist the Head of Legal and Company Secretary to manage board and committees’ meetings preparation and processes;
12. Working with Company secretary to set Board meeting agenda, briefing management committee on lead times for the delivery of board and committee papers; and ensuring the timely publication of high-quality materials to the Company’s website;
13. Attend and minuting board and committee meetings;
14. Tracking to completion actions arising from board and committee meetings;
15. Maintaining board and committee records, including papers, minutes and other documentation;
16. Statutory compliance – responsible for ensuring the maintenance of statutory records for entities falling within the remit of the Company’s Secretariat, and for ensuring the timely submission of statutory filings;
17. Assisting in the production and approval of the annual report and accounts;
18. Administrative tasks related to the activities of the Secretariat.
19. Any other task that may be assigned by the company authorities.
    
    
    

3. Required Skills & Qualities

• Must have a clear understanding of the Rwandan laws;
• Must understand company law in force;
• Must have the ability to exercise confidentiality (critical), understanding and sensitivity;
• Proven track record of providing effective legal counsel to management;
• Must have initiatives, strong decision-making, and analytical thinking skills and abilities to exercise independent judgment;
• Excellent organizational skills;
• Strong presentation, communication and report writing skills;
• Effective problem-solving skills;
• Be a team player;
• Unquestionable integrity;
• High degree of accuracy and attention to details;
• Being fluent in English, French and Kinyarwanda is mandatory;
• Rwandan Nationals of age below 40 years old are only eligible Candidates.

4. Education & Experience

• Having a Bachelor degree in Law, Corporate Commercial Law or related governance qualification with a corporate commercial background;
• A minimum of three (3) years’ experience with a strong corporate commercial background or working experience in a similar role.
• Having worked in the insurance services industry will be an added advantage.
• Having a certificate from the Institute of Legal Practice and Development will be an added advantage
  
  
  

5. APPLICATION PROCEDURE

• Application letter addressed to Chief Executive Officer.
• Recent Curriculum Vitae (CV) with proven work Experience.
• Notarized education certificates.
• A copy of National Identification.
• Two professional referees.
• A copy of a valid Criminal Record Certificate

Please send your application on hrm@prime.rw

The deadline for submitting applications is November 07^th, 2023 at 5pm Local time.

NB:  Only shortlisted candidates will be contacted.

Disclaimer: Prime Insurance Ltd does not charge any kind of fee at whichever stage of the recruitment process. 

Done at Kigali, October 24^th, 2023. 

Chief Executive Officer

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