TERMS OF REFERENCE
| Title | Communications Associate |
| Organizational Unit | UN Women Rwanda Country Office |
| Department | Communication Department |
| Type of Contract | Service Contract, |
| Languages Required | English |
| Location | Kigali |
BACKGROUND
UN Women Background:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
Placing women’s rights at the center of all its efforts, UN Women leads and coordinates the United Nations system’s efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.
UN Women Rwanda works with the Government, UN Partners, Civil Society Organizations, the Private Sector, Development Partners, Academia, the youth, and other key partners to promote gender equality and the empowerment of women and girls in the country through its programmatic interventions.
Reporting to the Communications and Knowledge Management Officer, the Communications Associate is responsible for supporting in the planning and implementation of the Office communications and advocacy strategies to increase the standing and awareness of UN Women with partners, the media and the public.
The Communications Officer works in close collaboration with the Programme, Operations and technical teams in the CO and Regional communications teams, staff of other UN Agencies, Government officials, media, multilateral and bilateral donors and civil society.
Summary of key functions
Provide support to the planning and design of external communication and outreach/advocacy strategies and plans.
- Drafting quarterly newsletters, reports, videos, fact sheets among others.
- Supporting the preparation of key global, regional and nations events, including commemoration of key days such as the 16 Days of activism against Gender Based Violence, International Day of the Girl etc.
- Support day-to-day communications tasks while ensuring that UN Women guidelines, partners, donors, and event themes are adhered to and represented effectively.
- Support joint field missions to collect materials for human interest stories (testimonies, photos, videos).
- Liaise with the United Nations Communications Group (UNCG) and the UN Women Regional and Headquarters Communications Teams to feed national initiatives into corporate communications initiatives and vice versa.
- Support the implementation of the Communications and Advocacy Strategy.
- Support comprehensive media monitoring of UN Women’s work in the media and share stories on gender equality to media and track media clippings from relevant partners to feed HQ quarterly media reporting assessments.
- Support videography and photography documentation of all UN Women initiatives/activities and management of the country office Flickr account.
- Maintain a list of relevant media and media persons. The list should cover disaggregated information by sex, geography, beats covered etc.
- Support the organization of roundtable discussions, press conferences and briefing session for press, as required.
- Support the drafting of talking points, briefs, communiques, press releases, reports, guidelines, articles etc.
- Support management of CO’s social media accounts in line with corporate social media policy.
- Draft social media messaging and amplify ongoing social media campaigns.
- Monitor and analyze print and social media and provide analysis to CO.
- Support the preparation of weekly media briefs for the CO Representative as well as briefs on topical issues.
Provide support to the development and dissemination of advocacy materials.
Provide media relations support for the Country Office
Support management of the Country Office’s web/ online presence.
COMPETENCIES
Core Values and Guiding Principles:
- Integrity: Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct
- Professionalism: Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work
- Cultural Sensitivity and Valuing Diversity: Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.
Corporate Competencies:
- Ethics and Values: Demonstrate and safeguard ethics and integrity.
- Development and Innovation: Take charge of self-development and can take initiative.
- Work in a team: Demonstrate the ability to work in a multicultural, multiethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.
- Communicating and Information Sharing: Facilitate and encourage effective open communication.
- Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others.
- Conflict management: Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.
- Continuous Learning and Knowledge Sharing: Encourage learning and sharing of knowledge.
- Time and Workload Management: Able to manage a large volume of work possibly under time constraints.
- Good experience using a camera and knowledge of photo and video editing tools including adobe suite.
- Bachelor`s degree in in communication, international development/ relations, or any other related field.
Please visit this link for more information on UN Women’s Core Values and Competencies:
https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf
Functional Competencies:
- Ability to design and implement communications and advocacy plans for missions and events.
- Creates, edits, and presents information in clear and presentable formats, using appropriate IT functionality.
- Advanced knowledge of ICT and familiarity with relevant media softwares up to date with photography and videography
- Ability to organize and complete multiple tasks by establishing priorities.
- Ability to handle a large volume of work possibly under time constraints.
- Ability to establish, build and sustain effective relationships with strategic partners.
- Ability to manage data, documents, correspondences and reports information and workflow.
| VI. Recruitment Qualifications | |
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Mode of application
All interested and qualified candidates may apply through the below link https://jobs.undp.org/cj_view_job.cfm?cur_job_id=114450 not later than 10th November 2023 Only pre-selected candidates will be notified.
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