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TERMS OF REFERENCE – Individual Consultant
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Hiring Office:
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UNFPA Rwanda
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Title:
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Communications Analyst
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Purpose of consultancy:
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The Communications Analyst will be responsible for leading and coordinating communications in consultation with programme officers, and convening the design, planning, execution, and monitoring of communication strategies to promote and support UNFPA’s mission in the country. He/she will lead the evaluation of results and impact of communications activities; report on development trends and attitudes regarding the UNFPA mandate.
The post is located in UNFPA’s Country Office, under the overall guidance and direct supervision of the Representative.
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Scope of work:
(Description of services, activities, or outputs)
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Whereas the CO will have a dedicated Innovation Financing and Resource Mobilization Team, the Communications Analyst will work closely with the team to ensure visibility for partners and participate in meetings with partners to enhance the advocacy work of the office.
- Participate in meetings with partners as requested by the Representative
- Work with the Innovation Financing and Resource Mobilization Team to develop communication for effective partnership advocacy tools and materials.
More specifically she/he will be responsible for the following substantive duties and responsibilities:
A. Communications, with support from the Creative Design and Social Media Associate,
- Supports the development of a communications and visibility strategy to position issues pertaining to UNFPA’s mandate into the public domain addressing gaps in communication and penetration of the International Conference on Population and Development (ICPD) mandate, and strengthen political will in support of UNFPA’s mission and objectives;
- Develops a work plan for communication activities, monitors compliance and provides support and guidance to ensure objectives are met. Plans and monitors the use of communication budgetary resources;
- Provides analysis and communications guidance to the Country Office through scanning and reporting of the internal and external environment; and oversees regular production of policy and programme updates in Rwanda within UNFPA, particularly to East and Southern Africa (ESA) regional office and regional/media counterparts in HQ;
- Provides advice and expertise to managers, senior officers and other public information staff on a range of public affairs issues, methods, and approaches; anticipates and resolves communications/public relations issues/problems.
- Fosters close collaboration with mass media through activities such as organizing visits to project sites, facilitating photo coverage and TV footage, and utilizes both web-based and traditional media when appropriate to generate and maintain public interest in issues pertaining to UNFPA’s mandate, and tell the story of UNFPA’s cooperation to a wider audience;
- Support the development of partnerships with individuals, groups and organizations whose support is essential to the achievement of advocacy and communication objectives, and strengthens their capacity through appropriate advocacy and communication training, access to updated information;
- Adapts and disseminates advocacy materials from HQ and the Regional Office to identify target audiences, arranging translations into local language(s), as necessary;
- Identifies the need for additional materials/activities, such as radio and television programmes, publications, photographs, websites, etc., to advocate and promote organizational goals within the country, and manage their production and distribution to the target audiences (including proposals, studies, press releases, and speeches);
- Maintains the UNFPA Rwanda website and inputs to social media, with support of Creative Design and Social Media Associate;
- Develop a country office social media guidance, including the use of individual social media accounts for staff and management.
- Coordinate accurate and timely production and dissemination of high-quality public information products including but not limited to quarterly newsletters, annual key results reports, factsheets, digital albums, etc.
- Coordinate and report on local and international traditional, online and social media monitoring.
- Assists HQ and the Regional Office in identifying and obtaining feature stories and other material to facilitate global/regional advocacy and fund-raising activities;
- In the spirit of Delivering as One, represent UNFPA in the UN Communications Group (UNCG) to be a strong unifying platform for dealing with common communication challenges facing the UN in Rwanda. Contributes to identifying new and creative ways to show how UN programmes are delivering results and promoting a coherent image of the UN. Contribute to the regular newsletters of the One UN in Rwanda and on other communications materials and to the updating of the One UN Rwanda website;
- Supervises and guides the Creative Design and Social Media Associates.
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Duration and working schedule:
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4 Months effective January 2023 and on a full-time basis. Normal office working hours are 8.00 am-5.30 pm from Monday-Thursday and 8.00 am-2.00 pm on Fridays.
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Place where services are to be delivered:
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At UNFPA Rwanda Country Office
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Delivery dates and how work will be delivered (e.g. electronic, hard copy etc.):
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Both Electronic and Hard Copy where necessary a monthly assessment will be done by the supervisor by the 25th day of every month using a certificate of payment confirming that the IC support was well delivered.
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Monitoring and progress control, including reporting requirements, periodicity format and deadline:
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Same as above
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Expected travel
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The consultant is not expected to travel but should this be required during the course of this assignment, UNFPA Rules and Regulations governing consultants will apply
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Supervisory arrangements:
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The post is located in UNFPA’s Country Office, under the overall guidance and direct supervision of the Representative.
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Required expertise, qualifications and competencies, including language requirements:
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Qualifications and Experience
Education:
- Advanced university degree in Communication, Journalism, Public Relations, Development, Political or Social Sciences; or equivalent professional work experience in the communication, development or resource mobilization aspects, combined with a Bachelor’s degree in a related discipline.
Knowledge and Experience:
- Up to two years of responsible professional work experience in the field of communication.
- IT ability to familiarize with web-based integrated systems
- Strong interpersonal and organizational skills.
- Good written and verbal communication skills.
Languages:
- Fluency in English and Kinyarwanda; knowledge of other official UN languages, preferably French, is desirable.
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Inputs/services to be provided by UNFPA or implementing partner (e.g. support services, office space,equipment), if applicable:
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UNFPA will provide:
- Required documentation
- Office space and IT equipment
- Other applicable support services where appropriate
- DSA and other logistics arrangements, if travel is needed
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Other relevant information or special conditions, if any:
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An Individual Contract (IC) will be signed with the consultant for the duration of 4 Months effective January 2023. The consultant’s remuneration will be pegged on the NOA salary scale.
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