Cleaning Services For ENS Africa Rwanda Ltd (The Client) at ENSafrica /Rwanda :Deadline :06-03-2023

REQUEST FOR QUOTATION

RFQ Nº ENSR/RFQ/23/001 

CLEANING SERVICES FOR ENSAFRICA RWANDA LTD (the Client)

RESPONSIBILITIES OF THE COMPANY

1. CLEANING SERVICES DESCRIPTION

The Supplier will provide cleaning services to the Client which will include but not be restricted to the following:

• Cleaning of the Client’s office premises and adjacent facilities/areas (e.g washrooms).
• Cleaning the coffee stations including glasses and crockery, maintenance of the coffee machine, and maintenance of the kitchen area and all surfaces in spotless and presentable condition together with all kitchen equipment belonging to the Client.
• Fumigation and deep cleaning every 6 months: Fumigators must be able to handle fumigation chemicals and the Client will have no liability otherwise.
• Supply of all that is necessary to clean and hygienic products for the cleaning of the office and bathrooms.
• Dusting and cleaning all furniture including desks, chairs, computer tables, telephone tables, bookshelves with or without glass doors, pictures, telephones, computers screens and keyboards, and other items the offices. All furniture shall consistently be free of dust, dirt, and sticky surfaces and areas.
• Thoroughly cleaning toilets, bathrooms, mirrors and related facilities using suitable non-abrasive cleaners and disinfectants. All surfaces shall be free of grime, soap, scum, mud and smudges. Additional reserve water in buckets to be placed in all toilets.
• Emptying all wastepaper baskets, ashtrays and washing them clean with a damp cloth and returning items to their proper location.
• Collecting and disposing of rubbish, waste and refuse outside of the client’s premises.
• Sweeping all floor areas including damp mopping of surfaces and areas such as tiles, doors, staircases and public areas. Floors shall be free of dust, mud, sand, footprints, liquid spills and other debris. Chairs, dustbins and easily movable items shall be tilted or moved to clean underneath.
• Any other cleaning duties as assigned from time to time.

The Supplier will always avail for the cleaning services:

• One (1) dedicated well trained cleaning/clerk agent;
• The necessary cleaning equipment and cleaning products;
• The appropriate uniform and shoes to the agent and the necessary gloves according to the different tasks.
  
  
  

2. CLERK SERVICES DESCRIPTION

The dedicated well trained cleaning/clerk agent as referred in 1.2.1. will be required to afford the Client some clerk services, on the following basis:

• Assistance with carrying some assets of the clients and drop them into the premises or re-arranging as requested by the Client.

3. SCHEDULE OF THE SERVICES

The Supplier will provide the cleaning services as described per this agreement:

• Every Monday until Friday, except on Public Holidays
• All year-round without interruption (except if expressly requested in writing by the Client during periods when the office is closed).

4. LOCATION OF THE CLEANING SERVICES

The cleaning services will be provided by the Supplier at the Client’s office:

• KG 7 Avenue, plot 35 Blue Star House, 1^st floor, Wing B           

Interested parties may inspect the premises at any time during office hours on any working day to assess the job requirement/quantum of work involved.

Proposals are to be sent by e-mail to the contact person indicated below no later than Monday,06th March 2023 at 12:00 PM, with subject RFQ Nº ENSR/RFQ/23/001.

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