Assistant to the RCVD Accountant at Rwanda Council of Veterinary Doctors (RCVD) | Kigali :Deadline: 23-02-2024

By
B. Claire
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Rwanda Council of Veterinary Doctors

KG 569 St 1 Kacyiru

P.O.Box: 2949 Kigali-Rwanda

Tel: (+250) 788 883 525

Email:info@rcvd.rw

Website : www.rcvd.rw

VACANCY ANNOUNCEMENT 

IN THE FRAMEWORK OF ENSURING THE FULL FUNCTIONNING

AND DAILY OPERATIONALIZATION OF RWANDA COUNCIL OF VETERINARY DOCTORS

  • BACKGROUND INFORMATION TO THE RECRUITMENT 
  • The Law N° 56/2013 of 09/08/2013 establishing Rwanda Council of Veterinary Doctors (RCVD) and determining its mission, organization and functioning was gazetted on 21/10/2013. RCVD is a statutory body which is mandated to ensure that its members provide quality and reliable services as far as the veterinary profession is concerned;
  • The specific mission of the Council include the following:
  • To control entry of persons into practice of the profession, set professional conditions for admission and decide on applications for the practice of the profession ;
  • To ensure that all members comply with the rules, standards and code of ethics of veterinary profession ;
  • To be responsible for the honor and dignity of the veterinary profession ;
  • To protect and promote the interest of the veterinary profession ;
  • To resolve conflicts and settle disputes that may arise between a member of the Council and his/her client ;
  • To monitor and exercise disciplinary measures over the members of the Council ;
  • To participate in the development of curricula and teaching programs for veterinary doctors, veterinary technicians and other animal husbandry experts ;
  • To regularly train the members of the Council and assist those that have just finished their studies to get experience in the profession ;
  • To intervene in cases requiring the expertise of veterinary doctors ;
  • To cooperate with regional and international Councils.

In context of the above and as a further step in building and developing the Council, RCVD intends to use part of its funds to recruit an Assistant to the RCVD Accountant to improve full functioning and daily operationalization of RCVD. Females applications are strongly encouraged.


  • TERMS OF REFERENCE

2.1 Terms of Reference for the Assistant to the RCVD Accountant

  • Location

Kigali – Kacyiru, headquarter of RCVD. Sometimes field missions in different regions of operation of RCVD. 

  • Major tasks and responsibilities

Under the supervision of the Accountant of RCVD, the Assistant to the RCVD Accountant is responsible for, but not limited to, the following tasks:

b.1 IN TERMS OF LOGISTICS MATTERS :

  • Ensure that necessary logistical requirements are in place to facilitate day to day activities of staff at the headquarters;
  • Ensure competent quality execution of all regular logistical duties and administrative works;
  • Execution and monitoring of all regular purchasing duties for necessary logistics;
  • Coordinate with user departments and suppliers in the purchasing scope of work;
  • Assist in managing and following up orders with suppliers of logistics;
  • Identifies internal logistical requirements/needs and prepares internal specifications while serving in an advisory capacity to assist departments in obtaining right specifications, quotations, delivery terms and costs and recommends substitute materials where economies can be realized or delivery improved;
  • Handling and monitoring of claims to suppliers for defectives, shortage, missing parts etc for the supplied goods and services;
  • Support relevant departments with quotations for the purpose of tenders of requirements;
  • Coordinate with suppliers to ensure on-time delivery.
  • Responsible for the preparation and process purchase orders and documents in accordance with institutional policies and procedures;
  • Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time;
  • Maintains clean stores, office premises and properly manage entries and supplies of logistics to different departments with clean record systems;
  • Maintain and constantly update an asset register for RCVD;
  • Plan and manage inventory levels of materials or products;
  • Ensures proper use of supplies and limits wastage of resources;
  • Manage and maintain capital assets of RCVD;
  • Carry out any other operation with regard to rolling stock (insurances, registrations, accident, and contravention, …).
  • Report regularly to relevant authorities on the situation of assets / stationeries and logistical requirements including reports on petty cash.

 

b.2 IN TERMS OF SUPPORT TO THE RCVD ACCOUNTANT:

  • Effecting local payments through different payment modes ;
  • Recording and maintaining required supporting documents for income and expenses ;
  • Preparation of tax declaration of RCVD ;
  • Assisting in performing financial and accounts management of RCVD ;
  • Assisting in producing monthly financial statements; including expenditure for the past month and forecasts for the following month ;
  • Assisting in proper financial documentation;
  • Assisting in funds transfers between RCVD and partners ;

b.3 ASSUME ANY OTHER DUTIES THAT MAY BE ASSIGNED TO HIM/HER BY THE AUTHORITY.




  • Education and Experiences 
  • Degree in relevant subject e.g. Business Administration with major in purchasing, logistics management, store management, marketing, finance and procurement fields.
  • Minimum 3 years of logistics management and purchasing experience.
  • Working knowledge in project scheduling, purchasing, store management, supplies purchase and management, tendering procedures.
  • Proficient in MS Office.
  • IT skills, particularly in Financial software (SAGE PASTEL EVOLUTION) and understanding of financial accounts are an advantage ;
  • Oral and written proficiency in Kinyarwanda, English and/ or French; Knowledge of all is an Advantage. 
  • Duration of the assignment

The duration of the assignment is ONE year renewable based on the performance and availability of the budget. It includes a probation period of three months.

Expected starting date being 15 March 2024

  • Reporting 

The Assistant to the RCVD Accountant will report to the Accountant of RCVD. Following narrative reports shall be submitted: activity plan, monthly and quarterly reports.

RCVD invites interested candidates to send their (i) detailed CV’s including (ii) motivation letter, (iii) certified copies of their relevant certificates and (iv) detailed methodology clearly showing the understanding of the assignment to be performed, with all the above-mentioned requirements indicating that they are qualified to perform the services.

CONTACT : Applications must be addressed to the Executive Secretary of Rwanda Council of Veterinary Doctors, not later than Friday 23 February 2024 at 10h00 a.m., PO Box 2949 Kigali, located in Kacyiru (Kigali City), with Attention: RECRUITMENT OF RCVD STAFF. 

Note that only selected and shortlisted candidates will be contacted for written and oral interviews.

Done in Kigali, 05 February 2024

Dr KAYUMBA Charles                           

Chairperson of Rwanda Council of Veterinary Doctors

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