Job Description
Main purpose of the position
The Assets Manager is responsible for all company assets, their upkeep, their productive and their efficient use towards the fulfillment of the company mission, vision and goals. This role plays a vital part in ensuring the seamless flow of logistical services, inventory and assets movements and related matters that support the company’s operations and growth. The role reports to the CFO and supervises stock keeper, fleet manager and premise officer.
Key Result Areas
1. Asset management (50%): Ensures that company assets are kept in good working order, efficiently used for maximum productivity, secured and insured, and accounted for at all times.
2. Supply chain management (10%): Coordinates with suppliers, customers, and transport companies to arrange the delivery and receipt of goods from company warehouse and inventory locations.
3. Planning and Forecasting (10%): Forecast inventory and asset needs against expected projects and planned deliverables.
4. Team Development and Collaboration (10%): Build and nurture a high-performing team fully responsible and accountable for the company’s assets and logistics
5. Reporting and ongoing improvement( 20%): Produces, analyzes and digests reports on warehouse activities and asset usage in pursuit of items that can improve role’s contribution to the companies mission and vision.
All employees are expected to own their deliverables and take accountability in achieved results. This entails taking on a mix of tasks and responsibilities, an indicative few are listed below:
Responsibilities
1. Provide executive leadership of the unit in charge of warehouse, assets, fleet, and logistics management.
2. Monitor asset performance and recommend corrective measures.
3. Develop strategies to increase ROI and minimize risk and loss.
4. Supervises the fleet manager to ensure efficiency in fleet’s operations.
5. Oversee receiving, warehousing, distribution, and maintenance operations.
6. Keep a record of all entries and exits from company warehouse and stock locations.
7. Monitor Inventory levels and replenish according to minimum levels.
8. Coordinates the logistics for purchase orders, warehouse and stock transfers, deliveries, tagging and processing.
9. Analyses supply chain to identify any risks or issues.
10. Undertakes monthly inventory and assets reconciliation.
11. Organizes and keeps up stock rooms and warehouses to ensure optimal storage quality of materials.
12. Keeps track of expiration dates where applicable and avoids losses for the company from unusable stock.
13. Ensure security of warehouse and stock is provided for and advises management on any needed measures.
14. Setting up the layout and design of the warehouse to optimize the space and workflow.
15. Other duties may be assigned.
Requirements
Hard skills:
• Strategic Thinking: Ability to develop effective plans and strategies for managing assets.
• Analytical Skills: Ability to analyze large volumes of data and make informed decisions.
• Financial Skills: Understanding of financial statements.
• Project Management: Ability to manage projects effectively.
• Risk Management: Ability to identify and manage potential risks.
• Proficiency in assets management software and Microsoft Office Suite
Soft Skills:
• Effective communication skills, conversant in English and Kinyarwanda.
• Exceptional organizational collaboration and negotiation skills
• Excellent time management skills
• Great analytical and logistical thinking abilities
• Trustworthiness
• Ability to Work with People: Being able to communicate effectively and build relationships with team members and other stakeholders
Qualifications
• Bachelor’s degree in supply management, business administration or similar field
• A minimum of Four years of work experience in retail, warehousing, logistics or similar field
• Preferred experience in facilities management
• Previous regular use of warehouse and stock management software
Key Team Requirements
Water Access Rwanda comprises of a team of accountable, passionate and driven employees. Any new employee should reflect these key character traits:
1. Accountability: Sees themselves as primary responsible party charged to deliver all necessary resources in achieving assigned or commonly desirable outcomes of the company.
2. Problem-Solving On Time: Ability to recognize, analyze, and solve problems that arise, keeping in mind the time it takes to identify a solution, and escalating to supervisors or wider team as needed.
3. Communication: Ability to effectively communicate, with emphasis on documentation and reporting of any happening for future reference and troubleshooting.
4. Continuous Learning and Embrace of Failure as a learning opportunity: passion for and investment into continuous learning and improvement for self and company, including preference of action over inaction.
Benefits
This position receives consistent benefits as other Director-level positions in Water Access Rwanda, as follows:
- A Net Take Home Salary of RWF 1,002,762 after deduction of PAYE, NSSF, Medical (RAMA) and other statutory deductions.
- An Additional RWF 300,000/month Retention bonus accessible monthly after the end of probation but awarded with a cliff of 3 years.
- Possibility of bonus, communication cards and other staff support services.
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