Terms of reference
Driver/logistician
Place of recruitment: Kigali
Duration: 12 months fixed term contract, with possibility of renewal
Number of positions to be filled: 1
Expected start: April 2022
Context
This mandate is part of the Competency, Leadership, Education Volunteer Program (PCV-CLÉ) implemented by a consortium composed of the Fondation Paul Gérin-Lajoie, Éducation Internationale and the Fédération des cégeps and is funded by Global Affairs Canada (GAC).
The CLE Program began in Kigali in February 2022 and will end in the summer of 2027. The program aims to increase the economic and social well-being of the most marginalized and vulnerable populations, particularly girls, adolescents and women, in six countries: Benin, Cameroon, Guinea, Rwanda, Senegal and Togo. To do so, the CLÉ Program intends to improve the performance of 45 partner organizations in implementing quality education initiatives and services that are more inclusive, innovative, environmentally sustainable, and advance gender equality.
A fixed-term position as a driver/logistician is being recruited in Rwanda (Kigali) to provide travel for the country team during program activities and ensure the supply of the country office stocks. This is a full-time position, mainly during the day on weekdays, but with the possibility of evenings and weekends occasionally. Travel will be primarily within the city of Kigali. The CLÉ Program provides the vehicle. In order to promote gender equality and inclusion, the Program strongly encourages women and people with disabilities to apply.
As required, and not limited to what is mentioned, the driver will have the following responsibilities:
Nature of the tasks related to driving
- Ensure the safe transportation of people and goods within the Program.
- Run internal program errands
- Distribute or retrieve program mail and have the recipients of such mail sign off on the forwarding log
- Willingness to take on assignments and occasionally work outside of normal duty hours (evenings and weekends)
- Always Interacting with Program personnel and partners professionally
- Ensure the daily cleaning and maintenance of the vehicle
- Monitor vehicle repairs
- Ensure the maintenance of the vehicle logbook
- Ensure the technical supervision of the deadlines for oil changes, technical visits and renewal of the vehicle’s insurance
- Keeping vehicle mileage records and repair records up-to-date
- Carry out his/her duties in accordance with the various codes of ethics and conduct as well as the Program’s management procedures
- Independently maintain up-to-date knowledge of health and safety
- Carry out any other task that may be entrusted to him/her within the scope of his/her competence by the country representative.
Nature of the tasks related to logistics
- Plan and implement all procurement, purchasing and logistics activities for the program
- Ensure that the available budgets are in line with the needs of the Program in strict compliance with the procedures set forth by the consortium and the donor
- Coordinate and implement all supply chain activities (supplier directory, price directory, annual competition of certain providers, etc.)
- Manage the fleet of vehicles and coordinate the movements of the driver(s) (max 2)
- Supervise the management of stocks and office supplies
- Ensure logistics requirements take gender-specific needs into consideration.
Qualifications required.
- Hold a valid driver’s license.
- Have an exemplary driving record.
- Experience in logistics management of an office
- Be fluent in French or English, fluency in both languages is considered an asset.
Specific knowledge and skills
Knowledge of the Kigali’s road network
- Knowledge of cleaning and regular maintenance of a vehicle
- Rigor, punctuality, and reliability in the management of trips (logbook, respect of agreements, etc.)
Terms of the mandate
- Fixed-term contract
- Clean criminal record
- 40 hours / week, competitive salary, 20 days vacation per year
To Apply:
Individuals interested in these positions should send a cover letter and resume including contact information for three professional references related to the position by April 1st to the email address rwanda@pcvcle.ca . Applicants are asked to title the subject line of their email according to the following model: “Job Title – NAME, First Name”.
Only those candidates selected following the analysis of the application will be contacted for an interview.
