Job Description
– Prepare the supervisor’s agenda
– Prepare and arrange the appointment schedule
– Prepare and manage correspondences
– Prepare correspondences of the supervisor
– Record, dispatch and assort office mail
– Manage the filing of documents
– Ensure telephone communication within the Office
– Read and verify the form and substance of documents submitted to the supervisor
– Forward documents submitted by the supervisor to their respective destinations
– Responsible for handling visitors of the supervisor
– Make logistical preparations for all meetings of the supervisor
Minimum Qualifications
-
Advanced Diploma in Secretarial Studies
Experience: 0
-
Advanced Diploma in Office Management
Experience: 0
-
Bachelor’s Degree in Public Administration
Experience: 0
-
Bachelor’s Degree in Management
Experience: 0
-
Bachelor’s Degree in Law
Experience: 0
-
Bachelor’s Degree in Social Work
Experience: 0
-
Bachelor degree in Sociology
Experience: 0
Competency and Key Technical Skills
-
Integrity
-
Strong critical thinking skills and excellent problem solving skills.
-
Inclusiveness
-
Accountability
-
Communication
-
Teamwork
-
Client/citizen focus
-
Professionalism
-
Commitment to continuous learning
-
Office management skills
-
Analytical and problem-solving skills
-
Excellent communication, organisation and interpersonal skills
-
Time management skills
-
Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
-
Computer knowledge (Work Processing, Power Point and Internet)
-
Analytical and problem solving skills
