Administrative Secretary at Rutongo Mines Ltd (Deadline:29th January 2022)

JOB ADVERTISEMENT

Who we Are :

Rutongo Mines Ltd is a Tin Mining Company, situated in Masoro Sector, Rulindo District, Northern Province.

The Management of Rutongo Mines Ltd informs the public that it is recruiting Competent, Qualified, and Experienced staff for the following positions:

1. Administrative Secretary (1 Position )

1. Position 1: Administrative Secretary
2. Reporting to: General Manager
3. Contract Duration: 1 year renewable subject to a successful completion of 3 months probation period. Employment is expected to start in February 2022.
4. Job location: Rutongo- Masoro in Rulindo District
5. Job brief for Administrative Secretary:

The Administrative Secretary in Rutongo Mines Ltd will be responsible for carrying out administrative support, general office coordination, information-flow management, and providing secretarial and other related duties to the Company.

6. Main Responsibilities:

i.Handle incoming and outgoing calls and take messages for Senior Management,
ii.Handle incoming and outgoing letters and orient to relevant departments
iii.Arrange Company meetings and take minutes for the meetings.
iv. Draw action points from Company meetings and following up with their implementation
v.Schedule Appointments, develop and update event calendars for the Company ensuring their implementation
vi.Prepare memos, write letters, and edit documents across the Company
vii.Presentations and Reports
viii.Manages filing, maintains databases and filing systems whether paper or electronic

7. Required Qualifications and Skills for the Administrative Secretary:

Minimum qualification and experience requirements

i.Higher education/training in Secretarial Studies; a university degree in Management Secretarial Studies is an advantage
ii.Has at least 2 years relevant working experience in secretarial/reception functions

Competencies and skills

i.Excellent drafting and writing skills
ii. Ability to carry out general office/department coordination.
iii.Computer literate and proficiency in use of MS Office applications
iv.Familiarity with the use of office equipment like photocopier, scanner,  video conferencing gadgets, etc
v. Capacity to work in a multidisciplinary and multicultural teams
vi. Demonstrate flexibility, versatility, initiative, pro-activity, diplomacy, dynamism, and enthusiasm.
vii.Capable of working in a cross-functional matrix structure
viii. Able to work under pressure and tight deadlines
ix.Speaking and writing Kinyarwanda & English fluently; other relevant languages will be considered as a plus.

Submission of Applications deadline

The deadline for Application is 29^th January 2022 at 03:00 Pm.

The applications submitted after deadline will not be considered.

Only shortlisted candidates shall be contacted.

All applications should be sent to sandrine@tincogroup.com

For other inquiries please contact HR office on +250788889314

Done at Rutongo, on 15^th January 2022

_________________

Julian Nixon

General Manager