Job description
– Handle and forward correspondences received and sent by the Unit and Sector’s Staff or other local services seekers;
– Verify the form and the substance of documents submitted to the Executive Secretary and prepare a summary thereof;
– Dispatch documents to the concerned Unit or Sectors’ staff and insure the monitoring of each
document;
– Alert Unit’s staff or any concerned staff on any delay in delivery of each document;
– Make logistical preparation of all meetings of the Executive Secretary;
– Manage the Executive Secretary’ agenda;
– Set up and constantly update an effective filing system of the Division and
ensure proper custody of confidential files and information;
Minimum Qualifications
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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Advanced Diploma in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Management
0 Year of relevant experience
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Bachelor’s Degree in Law
0 Year of relevant experience
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Bachelor’s Degree in Social Work
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Time management skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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Creative, proactive, customer focused, solutions led and outcome driven Skills
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Analytical and problem solving skills
