I. Position Information |
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Job Title: Administrative Associate Department: Operations Reports to: Operations Manager |
Grade Level: G6 Bureau: RBA Direct Reports: Supervise driver fleet. |
Position Number: 00000272 Duty Station: Kigali, Rwanda |
Career Stream: Corporate Operations – General Administration Contract Modality: FTA Local Contract Duration: 2-year FTA |
II. Background and Organizational Context |
This job description is a direct response to UNDP’s improved business model in Rwanda. It envisions a new office structure adapted to current and future needs of the country, underpinning its advisory and programmatic offer while at the same time delivering solid implementation support. It also promotes a more collaborative approach to work across the office and with external partners. The new structure defines the skillsets required to position UNDP in the new country context, adding substantive value through thought leadership and innovation, mobilizing strategic resources and ensuring projects are implemented in a smooth, efficient and transparent manner. This also entails engaging on the most pressing and transformational development challenges of the country. Through its portfolio, the Country Office (CO) has tailored localized integral solutions to specific sustainable development issues and is crafting methodologies and toolboxes to deploy and escalate them across the country. This strategy requires excellent programme management and an organizational structure that reinforces the entire programming life cycle including planning, implementation, oversight, monitoring and evaluation, communications, and efficient operations. The new structure will strengthen UNDP´s role as a learning organization ‘fit-for-purpose’ to deliver on Agenda 2030. It is designed to provide the foundation for the whole public policy life cycle with a special emphasis at sub-national level that, as an engagement strategy, is expected to allow new areas of joint work and resource mobilization. |
III. Position Purpose |
Under the overall guidance and supervision of the Operations Manager, the Administrative Associate, assists in the overall management of administrative services, administers and executes processes and transactions ensuring high quality and accuracy of work. The Administrative Associate promotes a client, quality and results-oriented approach. The Administrative Associate supervises the local drivers. The Administrative Associate works in close collaboration with the Operations, Programme and project teams in the CO, and other UN agencies staff to exchange information and ensure consistent service delivery. UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration. Incumbent is expected to display innovation, initiative, and a strong client orientation that encourages and rewards the timely delivery of services for all clients and partners. S/he might be required to undertake emerging tasks and additional duties as requested by direct supervisor or senior management. |
IV. Key Duties and Accountabilities |
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1.) Ensure implementation of operational strategies in alignment with governing rules and regulations and with a focus on consistency and quality. |
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Example of Duties: |
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2.) Support Supply and Assets Management. |
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3.) Provide support for effective administrative and financial control in the country office. |
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4) Ensures proper common services focusing on achievement of the following result: |
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5) Support knowledge building and sharing in the Country Office |
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The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization |
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Supervisory/Managerial Responsibilities: Driver fleet |
V. Requirements: |
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Education |
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Experience, Knowledge, and Skills |
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Language Requirements |
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Expected Demonstration of Competencies |
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Core: Full list of UNDP Core Competencies can be found here |
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Achieve Results |
LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work |
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Think Innovatively |
LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking |
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Learn Continuously |
LEVEL 2: Go outside comfort zone, learn from others and support their learning |
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Adapt with Agility |
LEVEL 2: Adapt processes/approaches to new situations, involve others in change process |
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Act with Determination |
LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously |
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Engage and Partner |
LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships |
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Enable Diversity and Inclusion |
LEVEL 2: Facilitate conversations to bridge differences, considers in decision making |
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People Management (Insert below standard sentence if the position has direct reports.) UNDP People Management Competencies can be found in the dedicated site. Cross-Functional & Technical competencies (insert up to 7 competencies)
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VI. Keywords |
Accounting Finance Asset Management |
Application link No Later than 06th August 2024 (Midnight New York, USA)
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