Job Description
•Provide an efficient and responsive administrative, organizational, and logistical
service to the Minister and meetings;
•Manage the administrative affairs in the Minister’s Office;
•Receive and orient the guests of the Minister;
•Keep and maintain accurate record of paper and electronic correspondences on behalf of the Minister, including keeping and retrieving of all work files;
•Review and when necessary draft correspondences for the Minister for approval before being shared/sent to stakeholders;
•Orient correspondences and monitor timely feedbacks;
•Organize Minister’s travel clearances and related logistical arrangements;
•Keep Minister’s day to day diary management and follow-up on it accordingly;
•Prepare and manage correspondences:
To prepare correspondences of the Minister
To record, dispatch and assort office mails
To manage the filing of documents
To forward documents submitted by the Minister to their respective destinations
Responsible for handling VIP visitors of the Minister
Perform any other duty assigned by the supervisor which aligned with the mission.
Minimum Qualifications
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Bachelor’s Degree in Economics
0 Year of relevant experience
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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Advanced Diploma in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
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Bachelors in Project Management
0 Year of relevant experience
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Bachelor’s Degree in International Relations
0 Year of relevant experience
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Bachelor’s Degree in Management
0 Year of relevant experience
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Bachelor’s Degree in Journalism
0 Year of relevant experience
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Bachelor’s Degree in Public Relations
0 Year of relevant experience
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Bachelor’s Degree in Media
0 Year of relevant experience
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Bachelor’s Degree in Human Resource Management
0 Year of relevant experience
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Bachelor’s Degree in Law
0 Year of relevant experience
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Bachelor’s Degree in Development Studies
0 Year of relevant experience
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Bachelor’s Degree in Procurement
0 Year of relevant experience
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Bachelor’s Degree in Psychology
0 Year of relevant experience
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Bachelor’s Degree in Accounting
0 Year of relevant experience
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Bachelor’s Degree in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Arts and Publishing
0 Year of relevant experience
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Bachelor’s Degree in Social Work
0 Year of relevant experience
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Bachelor’s Degree in Political Sciences
0 Year of relevant experience
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Bachelor’s Degree in Education Sciences
0 Year of relevant experience
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Bachelor’s Degree in Finance
0 Year of relevant experience
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Bachelor’s Degree in Marketing
0 Year of relevant experience
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Bachelor’s Degree in Business Administration
0 Year of relevant experience
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Bachelor’s Degree in Customer Relations
0 Year of relevant experience
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Bachelor’s Degree in Business Information Technology
0 Year of relevant experience
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Bachelor’s Degree in Translation and Interpretation
0 Year of relevant experience
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Bachelor’s Degree in Communication Studies
0 Year of relevant experience
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Bachelor’s Degree in Hospitality Management
0 Year of relevant experience
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Bachelor’s degree in Social Studies
0 Year of relevant experience
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Bachelor’s degree in Linguistics and Literature
0 Year of relevant experience
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Bachelor’s degree in travel and tourism management
0 Year of relevant experience
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Bachelor’s Degree in Supply Chain Management and Logistics
0 Year of relevant experience
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Office Management and Administration
0 Year of relevant experience
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Bachelor’s Degree in Language and Arts Education
0 Year of relevant experience
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Bachelor’s Degree in Arts and Creative Industry
0 Year of relevant experience
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Bachelor`s(A0) Office Management and Administration
0 Year of relevant experience
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Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Resource management skills
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Analytical skills
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Problem solving skills
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Decision making skills
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Risk management skills
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Results oriented
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Knowledge of office management
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Fluency in Kinyarwanda, English or French. Knowledge of all is an added advantage
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Administrative skills
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Time management skills
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Results oriented
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Digital literacy skills
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High level of integrity, confidentiality and professional ethics;
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Creativity and Innovation
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Knowledge of clerical and administrative procedures and systems such as filing and record keeping
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