Job Description
•Provide an efficient and responsive administrative, organizational, and logistical
service to the Minister and meetings;
•Manage the administrative affairs in the Minister’s Office;
•Receive and orient the guests of the Minister;
•Keep and maintain accurate record of paper and electronic correspondences on behalf of the Minister, including keeping and retrieving of all work files;
•Review and when necessary draft correspondences for the Minister for approval before being shared/sent to stakeholders;
•Orient correspondences and monitor timely feedbacks;
•Organize Minister’s travel clearances and related logistical arrangements;
•Keep Minister’s day to day diary management and follow-up on it accordingly;
•Prepare and manage correspondences:
To prepare correspondences of the Minister
To record, dispatch and assort office mails
To manage the filing of documents
To forward documents submitted by the Minister to their respective destinations
Responsible for handling VIP visitors of the Minister
Perform any other duty assigned by the supervisor which aligned with the mission.
Minimum Qualifications
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Bachelor’s Degree in Economics
0 Year of relevant experience
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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Advanced Diploma in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
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Bachelors in Project Management
0 Year of relevant experience
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Bachelor’s Degree in International Relations
0 Year of relevant experience
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Bachelor’s Degree in Management
0 Year of relevant experience
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Bachelor’s Degree in Journalism
0 Year of relevant experience
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Bachelor’s Degree in Public Relations
0 Year of relevant experience
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Bachelor’s Degree in Media
0 Year of relevant experience
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Bachelor’s Degree in Human Resource Management
0 Year of relevant experience
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Bachelor’s Degree in Law
0 Year of relevant experience
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Bachelor’s Degree in Development Studies
0 Year of relevant experience
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Bachelor’s Degree in Procurement
0 Year of relevant experience
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Bachelor’s Degree in Psychology
0 Year of relevant experience
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Bachelor’s Degree in Accounting
0 Year of relevant experience
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Bachelor’s Degree in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Arts and Publishing
0 Year of relevant experience
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Bachelor’s Degree in Social Work
0 Year of relevant experience
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Bachelor’s Degree in Political Sciences
0 Year of relevant experience
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Bachelor’s Degree in Education Sciences
0 Year of relevant experience
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Bachelor’s Degree in Finance
0 Year of relevant experience
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Bachelor’s Degree in Marketing
0 Year of relevant experience
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Bachelor’s Degree in Business Administration
0 Year of relevant experience
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Bachelor’s Degree in Customer Relations
0 Year of relevant experience
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Bachelor’s Degree in Business Information Technology
0 Year of relevant experience
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Bachelor’s Degree in Translation and Interpretation
0 Year of relevant experience
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Bachelor’s Degree in Communication Studies
0 Year of relevant experience
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Bachelor’s Degree in Hospitality Management
0 Year of relevant experience
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Bachelor’s degree in Social Studies
0 Year of relevant experience
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Bachelor’s degree in Linguistics and Literature
0 Year of relevant experience
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Bachelor’s degree in travel and tourism management
0 Year of relevant experience
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Bachelor’s Degree in Supply Chain Management and Logistics
0 Year of relevant experience
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Office Management and Administration
0 Year of relevant experience
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Bachelor’s Degree in Language and Arts Education
0 Year of relevant experience
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Bachelor’s Degree in Arts and Creative Industry
0 Year of relevant experience
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Bachelor`s(A0) Office Management and Administration
0 Year of relevant experience
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Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Resource management skills
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Analytical skills
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Problem solving skills
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Decision making skills
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Risk management skills
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Results oriented
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Knowledge of office management
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Fluency in Kinyarwanda, English or French. Knowledge of all is an added advantage
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Administrative skills
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Time management skills
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Results oriented
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Digital literacy skills
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High level of integrity, confidentiality and professional ethics;
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Creativity and Innovation
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Knowledge of clerical and administrative procedures and systems such as filing and record keeping
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