Job Description
1. Managing Permanent Secretary Agenda
• Keep the diary of appointments of the Permanent Secretary;
• Receive and orient visitors of the Permanent Secretary;
• Prepare logistics relating to the Permanent Secretary travels, missions and meetings.
2. Ensuring proper filing and orientation of documents in the office of the Permanent Secretary
• Filing both electronic and hard documents in the office of the Permanent Secretary;
• Orient correspondences and monitor to ensure that feedback is provided.
3. Receiving official mails and calls of the Permanent Secretary
• Receiving text messages or telephone calls for the Permanent Secretary
• Ensure corrections of documents / files before it is signed by the Permanent Secretary.
• Typewrite texts from the Permanent Secretary.
4. Assist the Permanent Secretary in monitoring of activities and service delivery
Monitor the progress of service delivery and notify relevant offices;
Monitor progress of instructions, orders, assignments, orientation and guidance provided by the Permanent Secretary to different offices.
-
Digital literacy skills
-
Office management skills
-
Knowledge of office management
-
Risk Resource management skills
-
Problem solving skills
-
Decision making skills
-
Digital literacy skills
-
Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
-
Knowledge of administrative procedures and system such us filing and record keeping
