Job Description
– Manage efficiently the office of the PS
– Assume receptionist Duties in the office of the PS, receive visitors, schedule their appointments with PS or refer them to appropriate staff
– Receive phone calls and messages for attention of the PS,
– Distribute incoming mail and prepare outgoing mail including bulk mail;
– File and archive PS correspondences ;
– Manage and maintain the office of the PS;
– Prepare PS’s appointment schedule
– Reply messages and correspondences directed to the PS
– Type and word process documents as needed.
– Read and verify the form and substance of documents submitted to the PS for signature;
– Assist with various program operations as requested and as responsibilities permit
– Performs such other related duties as may be assigned by the PS from time to time;
– Manage efficiently the office of the PS
– Assume receptionist Duties in the office of the PS, receive visitors, schedule their appointments with PS or refer them to appropriate staff
– Receive phone calls and messages for attention of the PS,
– Distribute incoming mail and prepare outgoing mail including bulk mail;
– File and archive PS correspondences ;
– Manage and maintain the office of the PS;
– Prepare PS’s appointment schedule
– Reply messages and correspondences directed to the PS
– Type and word process documents as needed.
– Read and verify the form and substance of documents submitted to the PS for signature;
– Assist with various program operations as requested and as responsibilities permit
– Performs such other related duties as may be assigned by the PS from time to time;
Minimum Qualifications
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Bachelor’s Degree in Economics
0 Year of relevant experience
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
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Bachelor’s Degree in International Relations
0 Year of relevant experience
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Bachelor’s Degree in Management
0 Year of relevant experience
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Bachelor’s Degree in Communication
0 Year of relevant experience
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Bachelor’s Degree in Journalism
0 Year of relevant experience
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Bachelor’s Degree in Public Relations
0 Year of relevant experience
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Bachelor’s Degree in Media
0 Year of relevant experience
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Bachelor’s Degree in Law
0 Year of relevant experience
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Bachelor’s Degree in Development Studies
0 Year of relevant experience
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Bachelor’s Degree in Procurement
0 Year of relevant experience
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Bachelor’s Degree in Psychology
0 Year of relevant experience
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Bachelor’s Degree in Accounting
0 Year of relevant experience
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Advance Diploma in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Political Sciences
0 Year of relevant experience
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Bachelor’s Degree in Education Sciences
0 Year of relevant experience
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Bachelor’s Degree in Finance
0 Year of relevant experience
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Bachelor’s Degree in Marketing
0 Year of relevant experience
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Bachelor’s Degree in Business Administration
0 Year of relevant experience
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Bachelor’s Degree in Languages with Education
0 Year of relevant experience
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Bachelor’s Degree in Customer Relations
0 Year of relevant experience
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Bachelor’s Degree in Business Information Technology
0 Year of relevant experience
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Bachelor’s Degree in Translation and Interpretation
0 Year of relevant experience
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Bachelor’s Degree of Arts and Publishing
0 Year of relevant experience
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Bachelor’s Degree in Hospitality Management
0 Year of relevant experience
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Bachelor’s degree in Social work
0 Year of relevant experience
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Bachelor’s degree in Linguistics and Literature
0 Year of relevant experience
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Bachelor of Office Administration and Management
0 Year of relevant experience
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Bachelor’s degree in travel and tourism management
0 Year of relevant experience
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Bachelor’s Degree in Supply Chain Management and Logistics
0 Year of relevant experience
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Advanced Diploma(A1) in Office Administration
0 Year of relevant experience
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BA (HON) IN ARTS AND CREATIVE INDUSTRY
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Office management skills
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Resource management skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
