Job Description
Prepare and monitor the Minister of State’s agenda (appointment schedule, visits, meetings, etc);
– Prepare and manage correspondences of the Minister of State (record, dispatch and assort office mails, filing of documents, etc);
– Promote and maintain favorable relations between the ministry, its affiliated institutions and other stakeholders;
– Conduct quality check (form and substance) of documents submitted to the Minister of State;
– Manage the Minister of State office and ensure excellent service delivery to both internal and external visitors/clients;
– Make logistical preparations for all meetings and travels of the Minister of State;
– Perform any other ministry duties assigned by the supervisor
Minimum Qualifications
-
Advanced Diploma in Secretarial Studies
Experience: 0
-
Advanced Diploma in Office Management
Experience: 0
-
Bachelor’s Degree in Public Administration
Experience: 0
-
Bachelor’s Degree in Administrative Sciences
Experience: 0
-
Bachelor’s Degree in Management
Experience: 0
-
Bachelor’s Degree in Business Administration
Experience: 0
-
Bachelor’s Degree in Sociology
Experience: 0
Competency and Key Technical Skills
-
Integrity
-
Strong critical thinking skills and excellent problem solving skills.
-
Inclusiveness
-
Accountability
-
Communication
-
Teamwork
-
Client/citizen focus
-
Professionalism
-
Commitment to continuous learning
-
Digital literacy skills
-
Office management skills
-
Resource management skills
-
Problem solving skills
-
Decision making skills
-
Time management skills
-
Risk management skills
-
Results oriented
-
Good computer and general office management skills;
-
Fluency in Kinyarwanda, English and/ or French. Knowledge of all is an added advantage
-
Analytical skills;
- Click here to read more and Apply
