Job Description
• Keep the register of the courier of the Department: both incoming and out going.
• Receive and orient administrative documents where they are supposed to be oriented;
• Prepare minutes of different meetings held by the Head of Department;
• Correct and produce documents given by the Head of Department;
• Set up a system of classification of files and documents from different units and update it;
• Receive and record documents from unit Directors and other professionals;
• Manage the Agenda for the Head of the Department where applicable;
• Assist the Head of Department in drafting all correspondences and make appropriate follow u
• Providing administrative services to ensure effective and efficient operations (management of meeting room, keeping refreshment for the Division events etc)
• Manage the agenda of the Head of Department and drive calendaring of meetings
• Management of the flow of courier for the Division / Department, in collaboration with other Administrative Assistants and the central secretariat.
• Providing administrative services to ensure effective and efficient operations, working with the administration Unit and the rest of Units in the respective Division.
Minimum Qualifications
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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Advanced Diploma in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
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Bachelor’s Degree in Management
0 Year of relevant experience
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Bachelor’s Degree in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Business Administration
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Analytical skills
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Office management skills
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Resource management skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
