Job responsibilities
-Ensure the provision of equipment in the office of the Director General; -Ensure the arrangement, safety and cleanness of the office of the Director General. -Keep the diary of appointments of the Director General; -Receive and orient visitors of the Director General; -Prepare the Director General’s travels, missions and meetings; -Filing both electronic and hard documents in the office of the Director General; -Orient correspondences in the office of the Director General; -Monitor and ensure the feedback to the correspondences in the office of the Director General. -Receiving text messages or telephone calls in the office of the Director General; -Ensure that corrections made by the Director General on documents/files are addressed before signature;
Qualifications
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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2
Advanced Diploma in Office Management
0 Year of relevant experience
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3
Bachelor’s Degree in Public Administration
0 Year of relevant experience
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4
Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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5
Bachelor’s Degree in Sociology
0 Year of relevant experience
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6
Bachelor’s Degree in Management
0 Year of relevant experience
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7
Bachelor’s Degree in Business Administration
0 Year of relevant experience
Required competencies and key technical skills
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1Integrity
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2Strong critical thinking skills and excellent problem solving skills.
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3Inclusiveness
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4Accountability
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5Communication
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6Teamwork
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7Client/citizen focus
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8Professionalism
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9Commitment to continuous learning
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10Resource management skills
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11Analytical skills
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12Problem solving skills
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13Decision making skills
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14Time management skills
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15Risk management skills
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16Results oriented
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17Knowledge of office management
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18Fluency in Kinyarwanda, English or French. Knowledge of all is an added advantage
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