Description
-Keep the diary of appointments of the Deputy Director General;
-Receive and orient visitors of the Deputy Director General;
-Prepare the Deputy Director General travels, missions and meetings
-Filing both electronic and hard documents in the office of the Deputy Director General;
-Orient correspondences in the office of the Deputy Director General;
-Monitor and ensure the feedback to the correspondences in the office of the Deputy Director General.
-Receiving text messages or telephone calls in the office of the Deputy Director General;
-Responding to the Deputy Director General’s corrections on the documents/files before being signed;
-Typewrite texts from the Deputy Director General;
-write periodic reports in accordance to the timelines set by the direct supervisor.
Minimum Qualifications
Advanced Diploma in Secretarial Studies
Experience: 3
Bachelor’s Degree in Public Administration
Experience: 3
Bachelor’s Degree in Administrative Sciences
Experience: 3
Bachelor’s Degree in Sociology
Experience: 3
Advance Diploma in Office Management
Experience: 3
Bachelor’s Degree in Business Administration
Experience: 3
Competency and Key Technical Skills
Integrity
Strong critical thinking skills and excellent problem solving skills.
Inclusiveness
Accountability
Communication
Teamwork
Client/citizen focus
Professionalism
Commitment to continuous learning
Analytical skills
Problem solving skills
Decision making skills
Time management skills
Risk management skills
Results oriented
Digital literacy skills
Office management skills
Resources management skills
Fluency in Kinyarwanda, English and/ or French. Knowledge of all is an added advantage
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