Job Description
Assisting the Director General in his daily administrative duties;
Analysis and summarizing of documents to be submitted to the DG for approval;#
Identification of priority files to be submitted to the DG
Recording, processing and filing of DG confidential documents
Answering telephone calls for the DG’s Office
Forwarding correspondences to their destination
Keeping the DG’s appointments diary
Scheduling DG’s meetings( both internal and external)
Coordinating travel arrangements for the Director General (internal and international)
Submission of regular activity reports
Performing any other duties assigned by the Supervisor
Minimum Qualifications
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Advanced Diploma in Secretarial Studies
Experience: 0
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Advanced Diploma in Office Management
Experience: 0
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Bachelor’s Degree in Secretarial Studies
Experience: 0
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Bachelor’s Degree in Public Administration
Experience: 0
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Bachelor’s Degree in Administrative Sciences
Experience: 0
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Bachelor’s Degree in Management
Experience: 0
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Bachelor’s Degree in Business Administration
Experience: 0
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Bachelor’s Degree in Sociology
Experience: 0
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Bachelor in Office Management
Experience: 0
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Resource management skills
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Analytical skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Office management skills
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Resource management skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Fluent in Kinyarwanda, English and/or French. Knowledge of all is an advantage
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Analytical skills;
