Job responsibilities
1. Managing Line Manager’s agenda • Keep the diary of appointments of the Line Manager. • Receive and orient visitors of the Line Manager. • Prepare the Line Manager travels, missions and meetings. • Prepare minutes of meetings organized in the Line Managers’ Office 2. Ensuring proper filing and orientation of documents in the office of the Line Manager. • File both electronic and hard documents in the office of the Line Manager. • Orient correspondences and monitor to ensure that feedback is provided. • Make sure that the confidential documents are recorded, treated and put in a safe custody 3. Receiving official mails and Calls of the Line Manager • Receiving text messages or telephone calls for the Line Manager. • Responding to the Line Manager of the corrections documents/files before it is signed. • Typewrite texts from the Line Manager. • Records keeping and registration of students marks in some offices concerned
Qualifications
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Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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2
Bachelor’s Degree in Public Administration
0 Year of relevant experience
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3
Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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4
Bachelor’s Degree in Management
0 Year of relevant experience
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5
Bachelor’s Degree in Office Management
0 Year of relevant experience
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6
Bachelor’s Degree in Business Management
0 Year of relevant experience
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7
Bachelor’s Degree in Linguistics
0 Year of relevant experience
Required competencies and key technical skills
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1Inclusiveness
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2Accountability
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3Teamwork
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4Client/citizen focus
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5Professionalism
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6Commitment to continuous learning
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7Time management skills
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8Results oriented
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9Office management skills
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10Documenting skills
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11Ability to really listen to customers
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12High standards of professional ethics and Secrecy
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13Efficient, effective and economic use of resources
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14Responsive, prompt, effective, impartial and equitable provision of services
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15Zero tolerance to corruption, rape and sexual harassment.
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16Decency and integrity.
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