Administrative Assistant at Ubuzima Bwiza Foundation (UBF) | Kigali: Deadline: 16-07-2023

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B. Claire
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BACKGROUND 

Ubuzima Bwiza Foundation (UBF) under the name of “Ubuzima Bwiza Mutual Insurance Foundation” was established by ADEPR Church with one of main purpose to provide health insurance to the staff of ADEPR Church, those of its institutions and their respective eligible family members.  The Foundation will also provide an optional cover of funeral services. The establishment of the Foundation followed the Law governing the foundations in Rwanda (Law n°059/2021 OF 14/10/2021 in the Official Gazette n°41 Bis of 01/11/2021).

Vision:   To create a better everyday life for our members and their dependents.


Mission:  Ubuzima Bwiza Mutual Insurance Foundation is determined to provide high quality health insurance services for a better life of its beneficiaries.

Key Objectives of the Foundation:

  • To guarantee health insurance services rendered to the beneficiaries.
  • To reduce unaffordable health insurance costs through calculable and regularly paid premiums;
  • To collect and manage contributions as provided by laws;
  • To mobilize, receive and manage related grants;
  • To improve and monitor insurance services provided by the foundation;
  • To register beneficiaries of the foundation;
  • To engage in investments upon the authorization of the foundation council and the founder;
  • To have agreement with public and private health service providers;
  • To establish relations and collaborate with other institutions with similar missions.

Head Office of the Foundation: The head office of the Foundation is located in Gasabo District, Kigali City, Gisozi Sector, in the premises of Dove Hotel.


Ubuzima Bwiza Foundation needs to recruit experienced and qualified staff on the following position:

Administrative Assistant

(1)

Head office
  • Support the office of the Executive Secretary of the Foundation on daily office activities
  • Oversees all office operational and administrative activities of the Foundation
  • Ensuring that signature books are in order,
  • Filing incoming and outgoing correspondence,
  • Preparing meeting room(s),
  • Preparing invitation letters for meetings on the request of the Executive Secretary of the Foundation
  • Carrying out all logistics matters of the foundation in collaboration with Finance Manager and other staff
  • Taking and writing minutes,
  • Organizing visit schedule,
  • Keeping the attendance book,
  • Attend to visitors, answers and direct phone calls.
  • Writes and distributes email, correspondence memos, letters, faxes and forms.
  • Documents and manages the Executive Secretary office’s diary, activities, and work-plan for the Foundation schedules and roadmap.
  • Assists in the preparation of regularly scheduled reports.
  • Develops and maintains a filing system.
  • Carrying out any other activity entrusted to him/her by the Executive Secretary of the Foundation.
  • Bachelor’s degree in Secretariat studies, English Literature, Logistics and office management or the other related fields with 2 years of experience.
  • Fluent in Kinyarwanda, English and both writing and speaking and knowing French both writing and speaking is an added value
  • Skilled in Microsoft word, excel, PowerPoint.




HOW TO APPLY: 

Interested candidates who strictly meet the above criteria should apply for the positions and send their application file (CV, Academic certificate, Motivation letter and Church Pastor Recommendation)  no later than July 16th 2023 via the email :  arurangangabo@gmail.com 

Only shortlisted applicants will be contacted!

Done at Kigali,

08th July 2023

André Rurangangabo

Executive Secretary

Ubuzima Bwiza Mutual Insurance Foundation

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