Administrative Assistant at MINISPORTS:Deadline: Apr 11, 2025

Job responsibilities

•Provide an efficient and responsive administrative, organizational, and logistical service to the Minister of State and meetings; •Manage the administrative affairs in the Minister of State’s Office; •Receive and orient the guests of the Minister of State; •Keep and maintain accurate record of paper and electronic correspondences on behalf of the Minister of State, including keeping and retrieving of all work files; •Review and when necessary draft correspondences for the Minister of State for approval before being shared/sent to stakeholders; •Orient correspondences and monitor timely feedbacks; •Organize Minister of State’s travel clearances and related logistical arrangements; •Keep Minister State’s day to day diary management and follow-up on it accordingly; •Prepare and manage correspondences: To prepare correspondences of the Minister of State To record, dispatch and assort office mails To manage the filing of documents To forward documents submitted by the Minister of State to their respective destinations Responsible for handling VIP visitors of the Minister of State Perform any other duty assigned by the supervisor which aligned with the mission.

• • 1

    Bachelor’s Degree in Economics

    0 Year of relevant experience

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• • 2

    Advanced Diploma in Secretarial Studies

    0 Year of relevant experience

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• • 3

    Advanced Diploma in Office Management

    0 Year of relevant experience

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• • 4

    Bachelor’s Degree in Secretarial Studies

    0 Year of relevant experience

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• • 5

    Bachelor’s Degree in Public Administration

    0 Year of relevant experience

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• • 6

    Bachelor’s Degree in Administrative Sciences

    0 Year of relevant experience

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• • 7

    Bachelor’s Degree in Sociology

    0 Year of relevant experience

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• • 8

    Bachelor’s Degree in Project Management

    0 Year of relevant experience

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• • 9

    Bachelor’s Degree in International Relations

    0 Year of relevant experience

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• • 10

    Bachelor’s Degree in Management

    0 Year of relevant experience

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• • 11

    Bachelor’s Degree in Journalism

    0 Year of relevant experience

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• • 12

    Bachelor’s Degree in Public Relations

    0 Year of relevant experience

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• • 13

    Bachelor’s Degree in Media

    0 Year of relevant experience

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• • 14

    Bachelor’s Degree in Human Resource Management

    0 Year of relevant experience

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• • 15

    Bachelor’s Degree in Law

    0 Year of relevant experience

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• • 16

    Bachelor’s Degree in Development Studies

    0 Year of relevant experience

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• • 17

    Bachelor’s Degree in Procurement

    0 Year of relevant experience

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• • 18

    Bachelor’s Degree in Psychology

    0 Year of relevant experience

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• • 19

    Bachelor’s Degree in Office Management

    0 Year of relevant experience

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• • 20

    Bachelor’s Degree in Arts and Publishing

    0 Year of relevant experience

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• • 21

    Bachelor’s Degree in Political Sciences

    0 Year of relevant experience

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• • 22

    Bachelor’s Degree in Finance

    0 Year of relevant experience

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• • 23

    Bachelor’s Degree in Marketing

    0 Year of relevant experience

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• • 24

    Bachelor’s Degree in Business Administration

    0 Year of relevant experience

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• • 25

    Bachelor’s Degree in Customer Relations

    0 Year of relevant experience

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• • 26

    Bachelor’s Degree in Business Information Technology

    0 Year of relevant experience

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• • 27

    Bachelor’s Degree in Communication Studies

    0 Year of relevant experience

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• • 28

    Bachelor’s Degree in Education Sciences

    0 Year of relevant experience

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• • 29

    Bachelor’s degree in Social Studies

    0 Year of relevant experience

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• • 30

    Bachelor’s degree in Linguistics and Literature

    0 Year of relevant experience

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• • 31

    Bachelor’s Degree in Supply Chain Management and Logistics

    0 Year of relevant experience

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• • 32

    Bachelor’s Degree in Translation and Interpretation Studies

    0 Year of relevant experience

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• • 33

    Bachelor’s Degree in Language and Arts Education

    0 Year of relevant experience

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• • 34

    Advanced diploma in office management and administration

    0 Year of relevant experience

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• • 35

    Bachelor’s Degree in Arts and Creative Industry

    0 Year of relevant experience

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• • 36

    Bachelor’s Degree in Travel and Tourism Management

    0 Year of relevant experience

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• • 37

    Bachelor’s Degree in Social work

    0 Year of relevant experience

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• • 38

    Bachelor’s Degree in Hospitality Management

    0 Year of relevant experience

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• 39

  Bachelor’s degree in Office management and administration

  0 Year of relevant experience

Required competencies and key technical skills

• • 1
    Commitment to continuous learning

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• • 2
    Resource management skills

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• • 3
    Problem solving skills

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• • 4
    Decision making skills

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• • 5
    Risk management skills

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• • 6
    Digital literacy skills

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• • 7
    Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.

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• • 8
    Office management skills

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• • 9
    Administrative skills

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• • 10
    Excellent written and verbal communication skills;

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• • 11
    High level of integrity, confidentiality and professional ethics;

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• • 12
    Team working Skills

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• • 13
    Analytical skills;

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• • 14
    Excellent time management skills and ability to work on multiple projects at once

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• • 15
    skills in Professionalism

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• • 16
    knowledge of principles with practice of basic office management

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• • 17
    Knowledge of clerical and administrative procedures and systems such as filing and record keeping

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• • 18
    Organizational skills with the ability to multi-task

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• • 19
    Creativity and initiative skills

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• • 20
    Accountability Skills

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• 21
  Result oriented