Job Description: Administrative Assistant
Position Overview: King Faisal Hospital Rwanda Foundation is recruiting an Administrative Assistant, who will be seconded to King Faisal Hospital Rwanda. The Administrative Assistant is an integral member of the departmental team and is responsible for the day-to-day logistics. They will coordinate patient selection procedures and student rotations, schedule meetings, liaise with external faculty teams, and ensure proper record keeping within the unit. Furthermore, s/he will support in the development of departmental policies and procedures and ensure that they are both in place and upheld.
Contract Duration: One-year with the possibility of renewal
Secondment Site: King Faisal Hospital Rwanda
Reports to: Head of Department of Perioperative Care Services (0.5 FTE) and Head of Department of Anesthesia and Critical Care (0.5 FTE)
Roles & Responsibilities
- Ensure administrative coordination across the department’s activities at KFH
- Coordinate logistics for visiting faculty teams coming to KFH to provide clinical care and training
- Coordinate departmental research activities and regular departmental records
- Support in the development of departmental policies and procedures
- Facilitate the coordination of student rotations in the department
- Develop and manage communication workflows with the KFH team, other referral hospitals, and visiting teams
- Serve as an executive assistant to the Head of Department, including scheduling meetings and managing the day-to-day schedule
- Schedule meetings, take minutes, and other administrative functions
- Any other duties as assigned
Skills & Qualifications
- Minimum of a bachelor’s degree in public health, education, or relevant field required
- A minimum of 2 years’ experience in a hospital setting or health sciences academic institution
- Experience with health-related research is preferred
- Project management and/or administrative coordination experience
- Highly diplomatic with the ability to collaborate well with diverse stakeholders
- Excellent written and oral communication skills
- Fluency in oral and written English and Kinyarwanda
How to Apply
Interested candidates should submit a cover letter and CV to this link by Friday, March 1, 2024 at 23:59 CAT. Questions can be directed to hr@kfhrf.org.
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