JOB ANNOUNCEMENT for the position of PROJECT CONSTRUCTION ADMINISTRATIVE ASSISTANT
Project Brief Definition
GPROM Ltd is a subsidiary company of GPS, registered in Rwanda and in charge of design and Construction of Power plant station of the Project Kivu 56 MW located at Rubavu district.
Broad Description
GPROM Ltd is seeking an experienced Administrative Assistant in order to support administration department of the Site in all project administrative aspect.
You’ll be an integral part of the team, so you’ll need to understand every contractual aspect of the project and act as a key member of the Project Team organising systems, monitoring procedures, and collating progress reports.
You’ll be based at Rubavu district, employed full time for a renewable 3 months duration.
Role purpose
Responsible to perform administrative activities as required to assist Site Manager and other site personnel.
Report to:
Site Manager
Key Responsibilities
- Assist the project manager in preparation of necessary contracts and attendant documents to various projects stakeholders (project staff, suppliers, subcontractors etc.)
- Assist the site manager and administrative officer by entering all updated administrative documentations and various contracts into the system/server;
- Ensures that all documents have no errors in filenames, revisions, submissions, etc. before submitting it to the recipient department/party to avoid confusion;
- Daily compilation and translation of Job Daily Diary and checking before submission to the Client;
- Preparation, translation and checking of various requisition (of materials, payments, supplying of various domestic products in houses etc. before submission for approval of GPROM);
- Filing of all documents in Hard and soft copy;
- Setup and maintain both electronic and hard copy files;
- Prepare correspondence, presentations and/or reports;
- Support the Project Manager, the Site Manager and the team in efficient administrative support.
Requirements
Knowledge & Skills
- Strong organizational skills in administration and ICT
- Ability to analyze and interpret data in order to support informed decisions;
- Able to build professional working relationships with Project team members, sub-
contractors and clients.
- Knowledge and ability in the use of a personal computer and software applications (e.g. Microsoft Word, Excel, Access, PowerPoint, Outlook etc.).
- Very good knowledge in English and French (The official language of the project is English);
- Communication skills, both verbally and in writing, to enable clear and effective interaction with superiors, colleagues, and individuals inside and outside the Company
Behavior & Attitude
- Ability to multi task, work under pressure, meet deadlines, and be able to thrive in a fast-paced work environment
- Ability to use discretion and keep sensitive financial related information confidential
- Ability to exercise initiative and sound judgment and to react with discretion under varying conditions
Education & Qualifications required
- High School degree in Administration or equivalent, additional training is a plus specifically in computer/software
Previous Work Experience required
- Ideally minimum 2 to 3 years of office or site administration experience in a fast-paced project or organization;
- Experience working in a large construction site environment.
How to apply:
Interested and qualified candidates should submit their application letter, resume (in 1 document), and degree/ certificate not later than the 24th February 2022, by using the “Apply for this job” . Only shortlisted candidates will be contacted for further steps.
Done at Rubavu on February 16th, 2022
