Administrative and Financial Assistant, With Experience in Procurement at Expertise France : Deadline: 06-09-2020

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TVET support project in Rwanda

Job description: Administrative and financial assistance, with experience in procurement

Rwanda Polytechnics has signed a financial agreement with the French Development Agency (AFD), for the implementation of a pilot project in the district of Rulindo. Expertise France, the French Agency for international technical expertise, has been asked to support the implementation of the project during the first 3 years.

To do so, Expertise France is currently recruiting a team of local experts and staff, including Administrative and financial assistance, with experience in procurement.

Tasks

  1. Support the administrative and financial management of component 3 of the project (Expertise France’s component):
  • Ensure the administrative, financial and logistical management of the activities implemented by Expertise France in Rwanda;
  • Ensure compliance with local and AFD’s procurement procedures;
  • Monitor the project cash flow and keep the project cash journal up to date;
  • Ensure the indexing, classification, and archiving of accounting documents and financial documents; Collect and archive the supporting accounting documents of Expertise France. Send these documents to the headquarters of Expertise France;
  • Ensure financial reporting of all expenses incurred locally (office operations and activities);
  • Supervise the drafting and launching of tenders for the acquisition of equipment and other services provided by EF for the project;
  • Supervise the optimal use and inventory of project equipment;
  • Contribute to the organization of the missions of international experts and participants: reception, accommodation, transport;
  • Support the planning of project activities
  • Contribute to the overall monitoring and reporting of project activities;
  • Support the organization of various events related to project activities;
  • Prepare and support audits.

2.       Assist Rwanda Polytechnic in contractual and financial aspects of the implementation of components 1 and 2 of the project :

  • Assist RP’s operational planning, the development of the Project Implementation Document and the development of Budgeted Annual Work Plans;
  • Support the design of annual procurement plans;
  • Support the financial monitoring of the grant and the management of supporting documents;
  • Make an inventory of available procedures and tools and update them if necessary;
  • Support the drafting and launching of tenders for construction works, the acquisition of equipment and other services provided for on the project;
  • Support RP in developing a consistent capacity-building strategy: participate in the training needs analysis (on contractual and financial aspects), propose capacity building activities improve the management of AFD funds.
  • Design and implement training modules on financial and contractual management.

Required experience

  • Masters degree (or equivalent level diploma) in economics, management, public finance, or similar field;
  • Successful experience of at least 5 years in accounting and financial management;
  • Experience in public procurement in Rwanda.

Required skills

  • Good command of project management and the project cycle fundamentals;
  • Excellent command of office equipment, especially Excel and Word;
  • Excellent command of English (written and oral); fluency in French will be an asset;
  • Writing skills;
  • Initiative, autonomy, and responsiveness;
  • Adaptability ;
  • Analysis and synthesis skills;
  • Organizational skills and thoroughness;
  • Communication, coordination and teamwork skills;
  • Ability in andragogy/capacity building;
  • Interpersonal skills, sense of diplomacy.

How to apply

Click here to Send CVs and cover letter before September 6th, 2020.

Shortlisted candidates will be contacted.

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