Statement of Work
Administration and Finance Coordinator
The year 2023
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Coordinates with: Position Brief: Organization overview: |
The Administration and Finance Coordinator will report directly to the Deputy Country Director but will work closely with all the organization’s departments. He or she will supervise the security and safety team, the logistic and operation team and the book keeper.. The Administration and Finance Director is responsible for managing the overall administration of the office, including personnel management,logistics, transportation, and security. He/she will oversee accounting and financial control systems for CorpsAfrica and ensure that adequate and appropriate internal controls are in place to meet generally recognized accounting standards. Founded in 2011, CorpsAfrica provides the opportunity for Africans to serve in their own countries, like the Peace Corps model. We train college-educated young Africans and send them to live for up to one year in rural, high-poverty communities to facilitate small-scale, high-impact projects that are identified by local people. CorpsAfrica aims to create a culture of public service in Africa by giving participants the opportunity to apply their education, skills, and energy toward helping their fellow citizens overcome extreme poverty. www.corpsafrica.org |
MAJOR DUTIES AND RESPONSIBILITIES
Financial Management
- Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; oversee all financial, project/program, and grants accounting.
- Oversees fiscal monitoring controls on petty cash, bank accounts, etc., and financial reporting to ensure compliance with CorpsAfrica formats, requirements, and scheduling.
- Coordinate and lead the annual audit process, liaise with external auditors and the board of directors; assess any changes necessary.
- Oversee and lead annual budgeting and planning process in conjunction with the CD; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team abreast of the organization’s financial status.
- Manage organizational cash flow and forecasting.
- Update and implement all necessary organization policies and accounting practices; improve the finance department’s overall policy and procedure manual.
- Manage and support the bookkeeper…
Human Resource Management
- Further develop CorpsAfrica/Rwanda human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training, and recruiting.
- Manage recruiting processes from conception to hiring ensuring they are consistent and streamlined.
- Establish and manage a comprehensive training program to educate employees regarding staff tools, policies, and procedures.
- Work closely and transparently with all external partners including third-party vendors and consultants.
- Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales.
- Manages the overall functions of the administrative team and supervises administrative staff including drivers and safety and security officer
- Leads onboarding and orientation of new staff.
- Manages processes and paperwork related to staff resignations or terminations as well as other HR-related tasks.
- Coordinates in-country and international travel and ensures proper accountability is in place.
- Supports the development, maintenance, and compliance as well as Enhance Safety and Security Manual.
Desired qualifications:
- ACCA, CPA, or CAT holder or
- Bachelor’s degree or advanced degree, management, or a related field.
- A minimum of 3 years working in administration and finance with international organizations, including at least 2 years of relevant experience in donor-funded programs.
- Experience must comprise considerable familiarity with accounting, payroll, procurement and logistical support services.
- Fluency in Kinyarwanda and English languages (written & oral).
- Excellent organizational skills.
- Demonstrate the ability to communicate clearly and effectively with all levels of staff.
- The ability to act as a leader and mediator in conflict situations.
- A working knowledge of data management using various tools including the Google Suite, Microsoft Word and Excel, and QuickBooks for financial reporting.
- Extensive knowledge of personnel administration principles, wage and salary administration and Rwanda Labor Laws.
- Excellent organization and time management skills.
- Demonstrates the authority and sensitivity to manage project staff.
TO APPLY:
Interested applicants should submit a cover letter that illustrates qualifications relevant to this role and a résumé as a single PDF (titled, “Last Name,First Name –The Administration and Finance Coordinator”) to rwanda@corpsafrica.org, with “Last Name – The Administration and Finance Coordinator ” in the subject line.
Applicants must be legally authorized to work full-time in Rwanda and should not require employment sponsorship. Only complete applications will be considered. Deadline to apply is March 25th 2023. As an Equal Opportunity Employer, CorpsAfrica encourages applications from all individuals regardless of age, gender, race, marital status, physical ability or any other legally protected basis.
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