Job responsibilities
An Administrative Assistant is responsible for supporting the Director General and other administrative staff to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. Their duties include organizing meetings for Administrators, welcoming office visitors and composing documents on behalf of administrative staff. Key Duties and Tasks: • Managing documents and files • Sending and receiving documents for the hospital • Answering the phone calls • Operating a range of office machines such as photocopiers and computers • Welcoming guests and visitors • Produce and distribute correspondence memos, letters, faxes and forms • Assist in the preparation of regularly scheduled reports • Develop and maintain a filing system • Order office supplies • Book travel arrangements • Provide general support to visitors • Generate reports
Qualifications
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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2
Advanced Diploma in Office Management
0 Year of relevant experience
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3
Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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4
Bachelor’s Degree in Public Administration
0 Year of relevant experience
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5
Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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6
Bachelor’s Degree in Sociology
0 Year of relevant experience
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7
Bachelor’s Degree in Management
0 Year of relevant experience
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8
Bachelor’s Degree in Office Management
0 Year of relevant experience
Required competencies and key technical skills
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1Resource management skills
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2Analytical skills
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3Problem solving skills
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4Decision making skills
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5Time management skills
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6Risk management skills
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7Results oriented
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8Digital literacy skills
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9Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.
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10Office management skills
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