Job Description
– Verify the format and substance of documents submitted to the Deputy Speaker;
– Draft letters/correspondences to be signed by the Deputy Speaker;
– Receive and manage the incoming and outgoing communication and documentation from the organs of the house (Standing Committee, office of the Deputy Speakers and Clerk’s office) as well as the stakeholders submitted to them to the Deputy Speaker;
– Dispatch and make follow up for all documents from the office of the Deputy Speaker to their respective organs of the house;
– Prepare the logistical arrangements for all meetings chaired by the Deputy Speaker;
– Prepare the Deputy Speaker’s agenda, including appointments schedules;
– Manage office mails from the organs of the house and provide the guidance given by the Deputy Speaker;
– Manage the filling of the documents (Correspondences, minutes and reports) of the office of the Deputy Speaker;
– Organize travel documents for the Deputy Speaker and work closely with the Advisor to the Deputy Speaker, as well as Protocol Office and the Assistant Protocol to prepare the meetings chaired by the Deputy Speaker for local and foreign dignitaries planned.
Minimum Qualifications
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Bachelor’s Degree in Economics
0 Year of relevant experience
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
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Bachelor’s Degree in International Relations
0 Year of relevant experience
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Bachelor’s Degree in Management
0 Year of relevant experience
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Bachelor’s Degree in Communication
0 Year of relevant experience
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Bachelor’s Degree in Journalism
0 Year of relevant experience
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Bachelor’s Degree in Public Relations
0 Year of relevant experience
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Bachelor’s Degree in Media
0 Year of relevant experience
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Bachelor’s Degree in Law
0 Year of relevant experience
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Bachelor’s Degree in Development Studies
0 Year of relevant experience
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Bachelor’s Degree in Procurement
0 Year of relevant experience
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Bachelor’s Degree in Psychology
0 Year of relevant experience
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Bachelor’s Degree in Accounting
0 Year of relevant experience
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Advance Diploma in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Arts and Publishing
0 Year of relevant experience
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Bachelor’s Degree in Social Work
0 Year of relevant experience
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Bachelor’s Degree in Education Sciences
0 Year of relevant experience
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Bachelor’s Degree in Supply Chain Management
0 Year of relevant experience
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Bachelor’s Degree in Finance
0 Year of relevant experience
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Bachelor’s Degree in Marketing
0 Year of relevant experience
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Bachelor’s Degree in Business Administration
0 Year of relevant experience
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Bachelor’s Degree in Business Information Technology
0 Year of relevant experience
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Bachelor’s Degree in Hospitality Management
0 Year of relevant experience
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Bachelor’s degree in Linguistics and Literature
0 Year of relevant experience
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Bachelor of Office Administration and Management
0 Year of relevant experience
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Bachelor’s degree in travel and tourism management
0 Year of relevant experience
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Bachelor’s degree in Logistics
0 Year of relevant experience
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Bachelor’s Degree in customer Relations
0 Year of relevant experience
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Bachelor’s Degree in Translation and Interpretation Studies
0 Year of relevant experience
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Bachelor’s Degree in Language and Arts Education
0 Year of relevant experience
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Advanced diploma in office management and administration
0 Year of relevant experience
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Bachelor`s(A0) Office Management and Administration
0 Year of relevant experience
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Bachelor`s(A0) Office Administration and Management
0 Year of relevant experience
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BA (HON) IN ARTS AND CREATIVE INDUSTRY
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Report writing and presentation skills
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Communication skills
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Interpersonal skills
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Administrative skills
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Excellent written and verbal communication skills;
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Resource management skills
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Problem solving skills
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Decision making skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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Demonstrated ability to organize and prioritize work to ensure timely deadlines with high attention to detail;
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High level of integrity, ethics and confidentiality
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Excellent written and verbal communication skills
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Team working Skills
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Analytical skills;
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knowledge of principles with practice of basic office management
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Knowledge of clerical and administrative procedures and systems such as filing and record keeping
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Organizational skills with the ability to multi-task
